Office Associate

Talentmate

Responsibilities

• Manage office communications by serving as the primary point of contact for calls and emails.


• Coordinate and schedule meetings and appointments for staff and management.


• Maintain and organize physical and digital filing systems for easy access to documents.


• Monitor and order office supplies to ensure adequate inventory levels at all times.


• Assist in the preparation of reports, presentations, and other administrative materials.


• Support the onboarding process by preparing new employee paperwork and orientation schedules.


• Ensure the office environment remains clean, organized, and welcoming for visitors and staff.


• Assist with data entry tasks, ensuring accuracy and timely updates to databases and systems.


• Handle sensitive and confidential information with discretion and professionalism.


• Facilitate internal communications and coordinate information flow within the office.


• Organize and participate in office events and staff meetings as needed for team engagement.


• Provide administrative support to various departments, assisting with special projects as required.

Requirements

• High school diploma or equivalent; additional qualifications in office administration are a plus.


• Proven experience as an office assistant, office clerk, or similar administrative role.


• Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.


• Strong organizational skills with the ability to manage multiple tasks efficiently.


• Excellent communication skills, both written and verbal, for effective interaction.


• Attention to detail to ensure accuracy in data entry and document management.


• Ability to handle sensitive information with confidentiality and discretion.