Personal Assistant, 12m FTC

Teneo

Supports Executive(s) directly with their clients and teams where necessary providing administrative, presentation or support with events including securing venues, catering, IT / equipment, tracking attendance, printing documents, and attending events to support on the day

• Complex diary management across multiple time zones at a senior level, anticipating calendar changes and responding accordingly, including anticipating necessary pre-brief or debrief meetings
• Planning and management of travel arrangements and itineraries for very busy diaries, with an awareness of Senior Executive(s) priorities
• Scheduling both internal and external meetings, organising project meetings and booking meeting rooms and catering where required
• Additional administrative responsibilities which may include (but are not limited to) filing, managing document libraries, keeping marketing collateral up to date, maintaining records, expenses, invoices, timesheets, contact lists and databases
• Assisting with pitch preparation and associated tasks, as well as marketing and events, understanding these can require support and onsite coordination outside of normal working hours
• Assists with operational aspects of the Executive(s) role such as project set up forms, letters of engagement, organising client folders, scheduling meetings whilst maintaining strong professional relationships
• Supports other EAs/PAs during times of leave or sickness and creates a mature, supportive, and efficient environment for the wider support team to work in

Essential Skills and Experience

• At least three years experience as a Personal Assistant gained within Consulting, Professional or Financial Services environment
• Strong proficiency with Word, PowerPoint, Excel, and Outlook skills
• Experienced in producing high quality documents i.e., PowerPoint decks, Word proposals and Excel databases
• Experience and confidence in managing expectations around busy periods (results / events)
• Strong capabilities in proactive client and stakeholder management
• Able to manage business-sensitive information in a professional manner whilst maintaining highest levels of confidentiality
• Understands the need to provide best practice agile working. You will be flexible on days/times in the office to ensure Executive(s) and their teams are supported effectively on-site, understanding this may at times mean more than the minimum on-site weekly attendance
• Detail oriented and delivers high quality, client ready work
• Is flexible and adaptable in taking on new tasks or supporting other areas of the business when required

Preferred skills and experience

• Demonstrates a collegiate and collaborative style, actively getting to know peers across the consultancy and using this to better understand all areas of our offer
• Creates a positive and highly professional atmosphere with a can-do attitude focused on pre-empting issues/problems and being solutions-focused at all times
• Is committed and enthusiastic and creates an environment which is client-centric, focused and reflects the importance of our relentless focus on clients
• Leads by example, including demonstrating teamwork with colleagues and participating in support team meetings or events to enhance the office environment