Admin Assistant Aldar Academies

Specific Duties:

• Attend all administration team meetings
• Typing and branding of official documents and letters of Admin Department
• Receiving, directing and responding to emails on behalf of the Team as appropriate
• Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder s responsibility
• Design new documents, where necessary, to improve effectiveness of day-to-day operations.
• Attend any training deemed necessary in relation to the role of Admin Support
• Support new staff arrival, induction, accommodation and any other requirements
• Collection of quotations and raising Purchase request for the education resources
• Maintain accurate distribution data of education resources including text and notebooks.
• Organise and distribute books and uniforms to the students in collaboration with school accounts team and Operations department
• Collaborate with different departments and support with the completion of ADEK PASS profiles on the system for third-parties and other admin departments
• Monitor Salama system and report to the Operations department about delays.
• Mail merge letters to provide a more personalised service for parents and attached to DMS system
• Maintain all the compliance document related to school.
• Maintain Bus student information.
• Support Front of House, as required, with record-keeping and communications.
• Support Admissions, as required, with filing, and system-based work.
• Support Operations and other departments with work on eSIS modules, as required.
• Support KG, Elementary, and Secondary, with admin-related work, where and when required.

Main Duties:

• Procurement and purchase requisitions
• System monitoring and record-keeping, PASS, Salama, eSIS, Oracle
• Filing, archiving, designing, photocopying, and other document-related tasks
• Liaising between departments and colleagues to ensure information sharing is prompt and effective
• Supporting various departments as required (Elementary, KG, Secondary, Front of House, Admissions)