Personal Assistant

Client of Talentmate

Responsibilities

• Manage and maintain the executive s calendar, appointments, and meetings efficiently.
• Coordinate and manage travel arrangements including flights, accommodation, and transportation.
• Handle incoming and outgoing communications, including phone calls and emails professionally.
• Prepare and edit correspondence, reports, and presentations with attention to detail.
• Organize events, meetings, and conferences in collaboration with internal and external stakeholders.
• Conduct research required for reporting or decision-making and present findings clearly.
• Maintain and manage filing systems, ensuring documentation is accurate and up-to-date.
• Provide personal support such as running errands or assisting with personal tasks as needed.
• Act as a liaison between the executive and other departments or external contacts.
• Manage special projects as assigned and ensure they are delivered on time and within budget.
• Monitor and schedule regular maintenance for any office equipment and requisition supplies.
• Implement and enforce company policies in all transactions and activities within scope of work.

Requirements

• Proven experience as a Personal Assistant or relevant administrative role.
• Excellent time management skills and ability to prioritize tasks effectively.
• Strong verbal and written communication skills for clear and concise interaction.
• High level of discretion and confidentiality when handling sensitive information.
• Proficient in using MS Office Suite, email, and calendar management tools.
• Well-organized and proactive, displaying initiative in task management and problem-solving.
• Ability to work under pressure while maintaining attention to detail and accuracy.