Administrative Officer

Client of Talentmate

The Administrative Officer plays a crucial role in the smooth functioning of an organization. This role is responsible for providing administrative support, ensuring efficient operations, and helping the management team carry out their objectives effectively. The Administrative Officer is often the point of contact for employees, clients, and other stakeholders, managing communications, scheduling, and documentation. With a firm grasp of organizational protocol and a proactive approach, the Administrative Officer ensures that all administrative aspects of the office are managed effectively, from maintaining supplies and facilities to handling queries and preparing reports. This role is ideal for individuals with exceptional organizational skills, strong attention to detail, and the ability to multitask in a dynamic environment.

Responsibilities

• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Manage agendas, travel arrangements, and appointments for senior management and executive staff.
• Oversee and support all administrative duties in the office and ensure the office operates smoothly.
• Develop and implement office policies and procedures to continuously improve office efficiency.
• Organize and manage files, documents, and correspondence for easy access and retrieval.
• Monitor inventory of office supplies and handle purchase orders when required.
• Participate in budget planning and expense management to support financial decision-making.
• Assist in the preparation and distribution of monthly reports and presentations as required.
• Coordinate and schedule meetings, conferences, and company events to ensure smooth execution.
• Facilitate the recruitment process by coordinating interviews and maintaining candidate records.
• Ensure that office equipment is maintained, relevant records are up to date, and all administration processes work effectively.
• Respond to correspondence, complaints, and inquiries promptly and professionally.

Requirements

• Bachelor s degree in Business Administration, Management, or a related field.
• Proven experience as an Administrative Officer, Administrator, or similar role.
• Profound knowledge of office management procedures and departmental policies.
• Excellent verbal and written communication skills for effective correspondence.
• Exceptional organizational skills with a keen attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software.
• Strong problem-solving skills and the ability to make effective decisions promptly.