Administration Assistant

Talentmate

Responsibilities

• Perform general office duties such as ordering supplies and managing inventory.
• Coordinate with internal departments to ensure that all administrative tasks are completed efficiently.
• Act as the point of contact for internal and external clients and handle communications.
• Schedule meetings, appointments, and manage calendars for various staff members.
• Maintain an effective filing system for physical and digital documents and records.
• Assist in the preparation of regularly scheduled reports and presentations.
• Provide support in organizing and maintaining office common areas and workspaces.
• Address employee queries regarding office management issues (e.g., stationery, travel arrangements).
• Support the HR department by assisting with recruitment tasks, onboarding, and employee records.
• Assist in the coordination of company events, meetings, and conferences.
• Handle administrative requests and queries from senior managers and executives.
• Ensure confidentiality and professionalism in handling sensitive or confidential company information.

Requirements

• Proven experience as an Administration Assistant or in a relevant administrative role.
• Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills with a customer-oriented approach.
• Strong organizational and multitasking skills with attention to detail.
• Ability to work independently and as part of a team under minimum supervision.
• Knowledge of office management systems and procedures is highly desirable.
• A high school diploma or equivalent educational qualification is required.