HR & Admin Executive – PRO/Compliance (UAE Experience Only) Luxe Getaways Holiday Homes LLC

ABOUT THE ROLE

We are seeking a highly organized and experienced Human Resources Executive to coordinate

and administer the group’s human resources operations. The ideal candidate will have 2-3 years

of experience working in Human Resources administration.

Office & Operations Management:

• Oversee daily human resources operations, ensuring smooth workflow and efficiency.

• Supervise and delegate tasks to office assistants, ensuring productivity and adherence

to company policies.

• Maintain office supplies, equipment, and overall office infrastructure.

• Ensure compliance with health and safety regulations in the workplace.

• Coordinate onboarding and offboarding tasks during the employee life cycle.

• Provide timely information and assistance to all colleagues regarding policies and

procedures in the workplace.

• Prepare offer letters and issue regrets to candidates not selected during the recruitment

cycle.

• Maintain attendance records of different departments and assist in monthly payroll

activity.

• Coordinate and block office meetings and interviews with candidates.

• Processing invoices and ensuring timely payments to vendors, in relation to overall office

and human resource requirements.

• Prepare employee census information for the medical insurance renewal and other

related documents required in the process.

• To coordinate the medical insurance additions and deletions in a timely manner.

• Assisting with filing and ensuring auditory/legal compliance in all areas of human

resources.

• Assist in maintaining overall Human Resources documentation and filing.

• To be able to respond to employee queries during the day.

• Assist in any HR projects where support is required.

Trade License Renewals & Legal Compliance:

• This role requires a strong understanding of trade license renewals for both Freezone

and Mainland entities in Dubai.

• Handle trade license renewals for Freezone and Mainland businesses, ensuring timely

renewals and compliance with UAE regulations.

• Coordinate with government authorities. Provide legal assistance to the

functional/department head.

• Ensure the legal issues are recognized, understood and provide strategic legal advice to

the team / senior management.

• Assist the organization in compliance with respect to government guidelines and norms.

• Maintain updated records of company documents, visas, and other contracts.

• Provide legal assistance to the functional/department head.

• Ensure the legal issues are recognized, understood and provide strategic legal advice to

the team / senior management

• Assist the organization in compliance with respect to government guidelines and norms

HR & Admin Support:

• Support management in policy implementation.

• Handle management’s personal staff admin requests, including household staff

coordination, bill payments, and other personal administrative tasks.

• Manage petty cash, office expenses, and vendor payments.

Travel & Hospitality Management:

• Assistant in travel bookings, flight reservations, hotel accommodation, and

transportation for C-Level staff.

• Coordinate with travel agencies and service providers to ensure smooth travel

experiences.

• Manage visa applications and travel-related documentation for senior executives.

Communication & Coordination:

• Act as a point of contact between management, staff, and external stakeholders.

• Ensure smooth coordination between different departments for operational efficiency.

• Manage confidential business documents and communications with discretion.

• Additionally, the role involves handling courier bookings, office access cards,

management’s personal staff admin requests, and travel arrangements for senior

management