Front Office Assistant

Confidential Company

Employer Active

Posted 4 min ago

Experience

2 - 5 Years

Job Location

Dubai - United Arab Emirates (UAE)

Education

Bachelor of Business Administration, Bachelor of Arts

Nationality

Indian, Filipino, Nepali, Sri Lankan

Gender

Any

Benefits

Annual Air Ticket, Annual Bonus, Medical Insurance, Paid Leaves, Visa

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Act as the first point of contact for clients and visitors, creating a welcoming atmosphere by greeting everyone with professionalism and warmth.
  • Manage a multi-line phone system, efficiently directing calls to appropriate staff while taking detailed messages when necessary.
  • Maintain a well-organized front office by handling scheduling, coordinating appointments, and managing calendars for executives and team members.
  • Ensure that all front office operations run smoothly by overseeing office supplies, inventory management, and liaising with vendors for timely restocking.
  • Prepare and maintain accurate records, reports, and correspondence, ensuring confidentiality and adherence to company policies.
  • Support the onboarding process for new hires by preparing necessary documentation and facilitating introductions to key team members.
  • Handle incoming and outgoing mail and packages, ensuring timely delivery and proper documentation for tracking.
  • Assist in planning and organizing company events, meetings, and conferences, taking the lead on logistics and participant communication.
  • Utilize office software to create and edit documents, spreadsheets, and presentations, ensuring high-quality output and adherence to branding guidelines.

Desired Candidate Profile

  • 1-3 years of experience in a front office or administrative role, demonstrating a strong understanding of office operations.
  • Proficiency in Microsoft Office Suite and familiarity with office management software, showcasing technical competence.
  • Excellent verbal and written communication skills, enabling clear and effective interaction with clients and team members.
  • Strong organizational skills with attention to detail, ensuring that tasks are completed accurately and efficiently.
  • Ability to work independently and as part of a team, fostering collaboration and contributing positively to the office culture.
  • A proactive approach to problem-solving, demonstrating resourcefulness in addressing challenges that arise.
  • Bilingual candidates are preferred, with proficiency in English and an additional language enhancing customer service capabilities.
  • Experience in customer service or hospitality industries, reflecting a strong commitment to client satisfaction.
  • A friendly and approachable demeanor, embodying the essence of a welcoming front office environment.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Maritime Operations Specialist
  • Vessel Operations
  • Terminal Operations

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Confidential Company