Executive Secretary
Atkins Realis Group
Posted 30+ days ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Ability to liaise with a wide variety of staff and clients at all levels
- Able to act on own initiative and operate in a proactive way
- Secretarial assistance to the overall management of Atkins projects
- Non-technical coordination with the project team, Client and sub-consultants
- Provide support to Project Managers in the preparation and compilation of various project documents such as design, tender and technical documents/reports
- Responsible for project document control:
- Establish and maintain the project filing in accordance with the Quality Management System
- Organise and follow-up timely project document deliveries
- Typing and handling of various project communications
- Create and maintain outgoing document & correspondence register
- Create and maintain project network directory
- Handle project queries/communication in the absence of project team
- Preparation and distribution of controlled project documents such as Project Quality Procedures/Change control forms
- Preparing project specifications
- Assist the Project Managers with the preparation and issuing of tenders and tender bulletins
- Provide support to Project Managers during project audits
- Coordinate tender submissions and prepare documentation for tender opening meetings
- Assist in preparing tender analysis reports and recommendation to the Client
- Bachelor s degree
- 9+ years of relevant experience as an Executive Secretary in UAE
- English & Arabic communication skills
- Decent Typing skills
- Good computer skills
Desired Candidate Profile
Qualifications & Education:
- Bachelor s degree
- 9+ years of relevant experience as an Executive Secretary in UAE
- English & Arabic communication skills
- Decent Typing skills
- Good computer skills
Company Industry
- Construction
- Civil Engineering
Department / Functional Area
- Secretary
- Front Office
- Personal Assistant (PA)
Keywords
- Executive Secretary
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Atkins Realis Group
Created by the integration of long-standing organizations dating back to 1911, AtkinsR alis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance and Capital. News and information are available at www.atkinsrealis.com or follow us on LinkedIn.
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