Administrator I

United Arab Emirates University, Department of Family Medicine

Job Description

To provide administrative and organizational support to ensure the efficient execution of institutional processes and activities. This role involves coordinating meetings, managing documentation, facilitating communication with stakeholders, and ensuring tasks are completed accurately and on time. General Tasks: Assist the Office of the Secretary General with daily administrative tasks, ensuring seamless communication and documentation flow. Manage the scheduling, preparation, and follow-up of meetings, including preparing agendas, taking minutes, and distributing relevant materials. Handle incoming and outgoing correspondence. Review candidate profiles and provide approval as appropriate. Assist the Accreditation and Assessment Departments, providing support for exam logistics and related activities. Perform other duties as assigned by the Secretary General and the NIHS Office. Specialized Tasks - Administrative and Operational Support: Assist the Office of the Secretary General, Assessment, and Accreditation Departments with daily administrative and operational tasks. Manage the scheduling, preparation, and follow-up of meetings, including preparing agendas, taking minutes, and distributing relevant materials. Handle incoming and outgoing correspondence. - Candidate Management: Review candidate profiles and provide approval as appropriate. - Data Collection and Analysis: Collect, organize, and analyze data to support departmental decision-making, reporting, and processes. - Examination Support: Provide assistance for examination logistics and related activities. - Additional Responsibilities: Perform other duties as assigned by the Secretary General or the NIHS Office.

Minimum Qualification

Bachelor s degree in a related field (e.g., administration, health sciences, education).

Preferred Qualification

Bachelor s degree in a related field (e.g., administration, health sciences, education).

Expected Skills

2 years of continuous administrative work experience Previous experience in an administrative or accreditation role is preferred Experience preferably in Postgraduate Medical Education Administration IT skills to manage and maintain the accreditation system, ensuring smooth functionality and addressing any technical issues efficiently. Strong organizational skills with attention to detail and accuracy. Excellent written and verbal communication skills. Ability to manage multiple tasks and meet deadlines. Proficiency in Microsoft Office Suite and familiarity with document management systems. Ability to work in a fast-paced, dynamic environment. Familiarity with agile development methodologies and tools. Strong problem-solving skills and ability to work independently. Excellent interpersonal skills to interact with various stakeholders. Ability to handle confidential information with discretion. A proactive and flexible approach to managing workload and responsibilities.