Administrative Officer

Client of Talentmate

The Administrative Officer plays a vital role in ensuring the smooth operation of an organization. This position is central to maintaining a productive and efficient business environment by managing office tasks, coordinating schedules, and offering administrative support to executives or management teams. Successful candidates will possess excellent organizational skills, the ability to multitask in a fast-paced environment, and strong interpersonal skills for effective communication with staff and vendors. Additionally, the Administrative Officer will be responsible for overseeing office procedures and developing strategies to improve administrative processes. This role requires a proactive individual with a keen eye for detail and the ability to work independently.

Responsibilities

• Coordinate and oversee daily office operations to ensure efficiency and compliance with policies.
• Manage both internal and external communications, including email, phone calls, and correspondence.
• Maintain and organize both digital and physical filing systems for easy information retrieval.
• Develop, implement, and refine office protocols and administrative systems for efficiency.
• Handle scheduling and coordination of meetings, appointments, and travel arrangements as needed.
• Assist in the preparation of regularly scheduled reports and presentations for management review.
• Manage inventory of office supplies and place orders as necessary to ensure availability.
• Liaise with facility management vendors, including cleaning and security services providers.
• Support HR functions by maintaining records, processing payroll, and onboarding new employees.
• Provide support for special projects and events by coordinating logistics and resources.
• Monitor office expenses and prepare budget reports to optimize resource allocation.
• Ensure compliance with health and safety regulations and uphold organizational standards.

Requirements

• Bachelor s degree in Business Administration or related field preferred.
• Proven experience in an administrative role within a corporate environment.
• Excellent verbal and written communication skills for interaction with stakeholders.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Proficient in using MS Office Suite, including Word, Excel, and Outlook.
• Familiarity with office management procedures and department structures required.
• Detail-oriented mindset with a proactive approach to problem-solving tasks.