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Experience
2 - 4 Years
Job Location
Education
Secondary School, Bachelor of Business Administration
Nationality
Filipino
Gender
Female
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Great and assist all visitors, contractors, and vendors in a courteous and professional manner.
- Manage front-desk operations including answering incoming calls, emails, and directing inquiries to the appropriate departments.
- Maintain the visitor logbook and issue visitor badges as per company security protocols.
- Ensure compliance with Health ,Safety and Environment & security procedures for visitor access.
- Coordinate meeting room bookings and support logistics for meetings (e.g., refreshments, materials).
- Receive, sort, and distribute incoming mail, courier packages, and other deliveries.
- Assist with general administrative tasks such as data entry, document filing, printing, and scanning.
- Always maintain a clean and professional reception area.
- Support HR/Admin team with event coordination, on-boarding logistics, and employee communication.
- Liaise with facility management for office maintenance or safety issues.
- Handle confidential information with integrity and discretion.
- Ensure knowledge of staff whereabouts and maintains in and out time of staff and updates Management .HR, and accounts about the same.
- Coordinate and facilitate the visa application process (business, work, and visit visas) for managers and directors Travelling internationally.
- Prepare and compile all necessary documents required for visa applications, including invitation letters, company letters, financial proofs, and travel itineraries.
- Liaise with embassies, consulates, and visa service agencies to ensure accurate and timely processing.
- Track visa application statuses and follow up to avoid delays or rejections.
- Any Other Job or Duties assigned from time to time.
Desired Candidate Profile
Professional appearance and demeanour.
• Strong communication and interpersonal skills.
• Excellent time management and Organization abilities.
• Ability to multitask and Prioritise effectively.
• High level of confidentiality, discretion, and reliability.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work independently and collaboratively.
High school diploma or equivalent (Diploma or bachelor’s in business administration or related field preferred.
• Minimum 2–4 years of experience in a receptionist or administrative support role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with office equipment (printers, scanners, phone systems, etc.).
• Fluent in English (spoken and written); additional language(s) are a plus.
Employment Type
- Full Time
Department / Functional Area
Keywords
- Receptionist
- Administration
- Office Assistant
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Global Gases Group FZE
Global Gases Group (The Group), a leading independent industrial & medical gas company in the world. Founded in year 2002, the Group is headquartered in Dubai, UAE. The group has nine operating gas filling & distribution facilities covering Australia, South East Asia, ASEAN, India, Middle East Asia, Africa and Mediterranean. The Group serves diverse segments in all its operating geographies viz Healthcare, On-shore & Off-shore construction, Off-shore diving, Scientific research, Defence Surveillance and Space research programs. The Group is committed to customer excellence and highest quality of products and services. The Group is accredited to ISO 9001-2015, ISO 14001-2015 and ISO 45001-2018 certifications.
Read MoreRaman Sahni - GM Group Finance, Legal & Administration
JAFZA Mankhool, Dubai, UAE, Dubai, United Arab Emirates (UAE)
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