PA Team Leader

Caviar Careers

PURPOSE OF THE POSITION

The PA Team Leader will act as the central coordinator and trusted gatekeeper for a female Principal, managing the flow of information, tasks, and priorities between a team of 10 Personal Assistants/Heads of Departments and the Principal. This role requires discretion, precision, and leadership to ensure seamless operations within the main residence and the wider personal office.

QUALIFICATIONS / SKILLS

• Fluent English, both written and spoken (perfect proficiency required).
• Exceptional organizational, communication, and leadership skills.
• Advanced IT literacy, including MS Office and scheduling platforms.
• Strong ability to filter, prioritize, and communicate information at the highest level.
• Highly discreet, trustworthy, and professional in handling sensitive information.
• Confident in managing multiple priorities in a fast-paced, dynamic environment.

EXPERIENCE

• Minimum 10 years of experience as a Personal Assistant or Executive Assistant combined, with at least 3 years in a leadership role managing other PAs or senior administrative staff.
• Prior experience in private service, ideally supporting UHNW families, is highly regarded.
• Background in luxury hospitality or 5-star environments will be considered a strong asset.
• Proven experience in coordinating complex diaries, correspondence, travel, and event management.

ROLES AND RESPONSIBILITIES

• Serve as the primary point of contact between the Principal and the team of PAs/department heads.
• Filter, prioritize, and communicate information, ensuring only the most relevant matters reach the Principal.
• Oversee the smooth running of the Principals schedule, diary management, correspondence, and travel plans.
• Manage and mentor a team of 10 PAs/department heads, ensuring performance standards and efficiency.
• Draft, review, and edit correspondence, reports, and documents to the highest standard.
• Coordinate cross-departmental communications to ensure aligned objectives and timely execution.
• Ensure confidentiality, professionalism, and cultural sensitivity at all times.
• Anticipate the Principals needs, presenting solutions proactively.
• Liaise with external stakeholders, VIPs, and official representatives as required.

CANDIDATE PROFILE

• European or British passport (for ease of travel), with a polished and professional appearance.
• Background in private service, or luxury environments highly desirable.
• Calm under pressure, adaptable, and highly resourceful.
• Loyal, discreet, and committed to long-term service.