Office/Operations Manager

Client of MENA Recruit Pty Ltd

Key Responsibilities:

A. Office & Facilities Management

1. Oversee day-to-day running of the Dubai office (JLT and later DIFC).
2. Manage reception, meeting rooms, office supplies, vendors, and maintenance.
3. Coordinate moves, fit-outs, and workspace planning as the team expands.

B. HR & People Operations

1. Support HR processes, including offers, employment contracts, onboarding, and offboarding.
2. Maintain HR files, leave records, and employee data in line with UAE regulations.
3. Liaise with PRO/external partners on visas, labor cards, and other government documentation.
4. Coordinate performance review cycles and training logistics as required.

C. Operations & Executive Support

1. Act as a central coordination point between leadership, staff, and external stakeholders.
2. Assist with travel, itineraries, expenses, and diary management for senior management as needed.
3. Support implementation of policies, procedures, and internal controls across the office.

D. PR, Communications & Culture

1. Help organize internal and external events, team activities, and client lunches.
2. Support corporate PR initiatives and brand representation (e.g., conferences, VIP visitors).
3. Promote a positive, professional office environment aligned with the group s international standards.

E. Administration & Reporting

1. Prepare reports, presentations, and management documentation.
2. Manage incoming correspondence, basic contracts/NDAs routing, and document control.
3. Track office-related budgets and invoices, ensuring cost-effective operations.