Office & Government Relations Manager

Urban Ridge Supplies

Responsibilities:

• Government Relations & Compliance

  • Serve as the primary liaison for all government-related matters with entities such as MISA, MOC, Chamber of Commerce, GOSI, Muqeem, ZATCA, and other relevant authorities.

  • Manage the company s commercial registration, licensing renewals, and government certifications to ensure ongoing legal compliance.

  • Process employee work visas, residency (Iqama) applications, renewals, cancellations, and exit/re-entry permits in coordination with relevant authorities.

  • Monitor and interpret changes in Saudi labor, commercial, and tax regulations, ensuring timely compliance and providing updates to management.

  • Handle attestations of official documents through the Chamber of Commerce and Ministry of Foreign Affairs.

  • Oversee government payments and fees, ensuring timely settlements and accurate documentation.

  • Conduct onsite visits to government departments (e.g., Passport Office, MOL, GOSI, HRDF) when required.

  • Manage relationships with government officials, consultants, and external stakeholders.

  • Represent the organization at industry associations, public events, and official hearings when necessary.

  Office Administration & Operations

  • Oversee day-to-day office operations to ensure a professional, clean, and well-maintained environment.

  • Manage contracts with service providers (maintenance, cleaning, catering, etc.) including review, negotiation, and renewal.

  • Supervise support staff (office assistants, cleaners, etc.) to ensure efficient execution of daily tasks.

  • Maintain office supplies, stationery, and pantry inventory, ensuring timely replenishment.

  • Coordinate facility maintenance, repairs, and office fit-outs as required.

  • Handle access permits and parking allocations for employees, vendors, and clients (e.g., Roshn/Riyadh Front Business Area).

  • Manage petty cash and ensure proper accounting and reporting in coordination with Finance and Auditors.

  • Track and manage internal shipments, logistics, and telecom service requests.

  Visitor & Customer Management

  • Act as the main point of contact for all visitors and vendor representatives, ensuring a professional and welcoming experience from arrival to departure.

  • Coordinate logistics for customer and partner visits, including meeting arrangements and hospitality.

  • Ensure the office environment and staff presentation meet company standards during visits and events.

  • Support internal events, celebrations, and staff engagement activities.

  Administrative & Cross-Functional Support

  • Manage document control, processing, and filing in accordance with company policies.

  • Prepare and process official correspondence, reports, and presentations as needed.

  • Coordinate issuance of employee business cards, access cards, and office equipment.

  • Support HR and management in processing employment contracts, NDAs, and vendor/supplier agreements.

  • Provide assistance in banking processes, including issuance of bank guarantees and other administrative tasks.

  • Collaborate with internal departments (HR, Finance, Legal, Operations) to ensure alignment of administrative and compliance-related processes.