Logistics Executive ALZAYTOONA COMPUTERS LLC

Job Opportunity – Logistics & Administration Executive Company: Al Zaytoona Computers LLC Location: Dubai – Bur Dubai Al Zaytoona Computers LLC, a leading IT distribution and wholesale company, is looking for a highly motivated and detail-oriented Logistics & Administration Executive to join our growing team. The ideal candidate will manage end-to-end logistics, order management, and general administration while ensuring smooth operations across departments. ________________________________________ Key Responsibilities Logistics & Order Management • Collaborate with the purchasing team to streamline order processing. • Manage payment authorization for submitted orders in compliance with financial protocols. • Monitor order progress and update suppliers and internal departments to ensure timely delivery. • Coordinate with suppliers and shipping agents to address issues and meet delivery schedules. • Maintain accurate records of order documentation and correspondence. • Negotiate with freight brokers and shipping companies to secure competitive quotations. • Ensure compliance with delivery schedules and monitor shipment processes. • Review purchase orders and shipping documents (invoices, packing lists, Certificates of Origin, Bills of Lading) for accuracy and compliance. General Administration • Review daily bank statements, reconcile records, and request approvals for fund transfers. • Manage company expenses including supplier payments, freight, utilities, salaries, and office costs. • Handle trade licenses, medical insurance, bank KYC, and related documentation. • Process Certificates of Origin via Dubai Chamber and ensure compliance with export regulations. • Renew trade licenses, lease agreements, and financial submissions via Dubai Trade Portal. • Manage calls, emails, and office documentation in line with company policies. • Review client statements and follow up on overdue invoices. • Maintain organized files and records for compliance and efficiency. Customer Support & RMA • Handle all customer inquiries related to returned merchandise. • Update and track RMA files for both local and Iraq clients. • Verify RMA eligibility for sales and supplier warranties. • Coordinate with suppliers for warranty claims and follow up on status. • Provide clear updates to customers regarding RMA progress and timelines. VAT Returns • Encode expenses for VAT return processing. • Review VAT declarations via the portal. • Coordinate with accountants for VAT return submissions. • Prepare and submit final VAT documents to FTA. • Process VAT payments via the FTA portal when applicable. ________________________________________ Qualifications & Skills • Bachelor’s degree in Business Administration, Logistics, Finance, or a related field. • 3–5 years of experience in logistics, order management, or administration in the UAE. • Strong knowledge of trade licenses, VAT, FTA portal, and Dubai Chamber procedures. • Experience in supplier coordination, freight negotiation, and RMA handling. • Proficiency in MS Office (Excel, Word, Outlook). • Excellent communication and organizational skills. • Ability to multitask and work independently under pressure. • Fluency in English is required; Arabic is an advantage. ________________________________________ What We Offer • Dynamic work environment in a growing IT distribution company. • Career development and growth opportunities. Salary 4000+ AED