Front Desk Executive

Confidential Company

About the Role: Seeking a detail-oriented and professional to join the real estate team. This role combines front office management, administrative support, and property listing coordination. The ideal candidate will be well-presented, highly organized, and skilled in managing real estate contracts, listings, and documentation, while also delivering excellent client service at the reception.

Key Responsibilities:

Front Office & Administration

• Manage all incoming calls on the company’s main line and ensure prompt, professional responses.
• Welcome and assist clients, visitors, and partners, maintaining a high standard of customer service.
• Oversee reception area and ensure it remains professional and presentable at all times.
• Manage and organize the CEO’s calendar, appointments, and meetings.
• Coordinate internal and external meetings, including scheduling, room bookings, and logistics.
• Assist the sales team with drafting agreements, maintaining records, and handling correspondence.

Property Listings & Documentation

• Prepare, manage, and maintain property listings across multiple portals and company platforms.
• Ensure accurate and up-to-date property details, photos, floor plans, and descriptions are published.
• Coordinate with agents, property owners, and photographers to gather information and visuals.
• Draft and review listing agreements, contracts, and compliance documents in line with real estate regulations.
• Monitor property performance online and optimize listings for maximum visibility and lead generation.
• Provide regular reports on listing activity, inquiries, and updates to management.
• Assist in preparing property brochures, presentations, and other marketing materials.
• Handle client inquiries regarding listed properties and direct them to the relevant sales agents.
• Maintain a property database, ensuring timely updates for sold, leased, or withdrawn listings.

What is Offered

• A professional and supportive work environment.
• Career growth opportunities within the real estate industry.
• Competitive salary and benefits package.