Executive Secretary

Media Rotana

Job Description

• Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate
• Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested
• Prepare, assemble and distribute various reports and documents
• Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
• Arrange for various meetings and take minutes
• Function as an administrative link to ensure that all parties receive the relevant information respectively
• Organize business travel arrangements and other duties as assigned
• Operate in a safe and environmentally friendly way to protect guests and employees health and safety, as well as protect and conserve the environment
• Comply with the hotel environmental, health and safety policies and procedures
  
  

Skills

Minimum 2 years of experience