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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Excellent knowledge of dealing with MS Office applications.
- Establishment of proper business correspondence, memoranda, reports and forms, including those of confidential nature.
- Maintaining a filing system for diverse data, memorandums and correspondence:
- Establishment of minutes of meetings and transcribes dictation from GM.
- Answering and channelling phone calls, arranging and reminding appointments for GM.
- Receives and screens office callers and visitors schedules and sets up appointments.
- Receives, opens, sorts all incoming mail; dispatches outgoing mail.
- Sees to proper handling, use and maintenance of office equipment and supplies; sees to cleanliness and maintenance of own area and GM s office.
- Administers the distribution, filing and necessary information flow of the Duty Manager Reports.
- Establishes in co-ordination with the Hotel/General Manager the monthly planning of the Department Heads duties.
- Administers the gathering of necessary data in order to establish weekly attendance forecast for Department Heads; working days and day s off for GM s overview.
- Does necessary corrections if needed and informs the GM on changes.
- In-house Guest Letter to be established on regular basis together with Director of Rooms.
- Diverse lay-outs which goes in front of the guest.
- Makes sure that all memos are channeled through GM office in order to check the copies to and to inform the necessary departments if not already made.
- Keeps trace for daily briefings, follow-up and important information; to be prepared for the GM.
- Makes on a regular basis proposals to General Manager about new ideas, internal problems, etc.
- Regarding the proper information flow executive secertary is familiar with the organisation chart of the hotel and the relevant flow of information.
- Bachelor s Degree or Diploma in Hospitality Management.
- Minimum 2 years of secretarial experience.
- Excellent reading, writing, and oral proficiency in English language
- Good working knowledge of MS Excel, Word, & PowerPoint
- Good communication and customer contact skills
- Service-oriented with an eye for details
- Ability to work effectively and contribute to a team
- Self-motivated and energetic
Company Industry
- Hotels
- Hospitality
Department / Functional Area
- Secretary
- Front Office
- Personal Assistant (PA)
Keywords
- Executive Secretary/ Female
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We are much more than a world leader. We are 240,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,100 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making “Feel Welcome” resonate as the finest hotel promise.
From luxury to economy and in every corner of the globe, AccorHotels' 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.
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