Executive Assistant to Entrepreneurial Founder NA

Executive Assistant to Entrepreneurial Founder

Location: Dubai (Hybrid – mix of remote and in-person)
Compensation: Highly Competitive

Introduction

Do you thrive in high-energy, entrepreneurial environments where no two days look the same? Are you looking for a role that combines precision, creativity, and global exposure supporting a founder at the helm of multiple technology businesses, investments, and family commitments?

This is not a traditional EA position. As the Executive Assistant to a global founder, you will be a trusted extension of the executive, managing not just time and communication but also building systems that create clarity, speed, and leverage in a fast-moving world. You will act as a confidant and decision buffer, handling what you can independently while ensuring the founder focuses only on the highest priorities.

You’ll work at the intersection of business and family life, exercising absolute discretion and professionalism while helping create a culture that is both high-performing and enjoyable. For the right person, this role offers international travel, exposure to global ventures, and growth potential into a Chief of Staff capacity.

About the Role

We are seeking a world-class Executive Assistant to support a highly entrepreneurial founder with global business, investment, and family commitments. The right candidate thrives in dynamic environments where priorities shift quickly, enjoys working systematically, brings positivity and solutions-focused thinking to every task.

You will be trusted to co-design and run systems that bring clarity and structure, always exercising discretion and confidentiality. You will own the calendar and inbox, ensure daily and weekly syncs are prepared and executed, and act as a decision buffer to resolve issues independently before escalation. Your mission: to create structure, reduce noise, and keep momentum high across business and family life.

Key Responsibilities

Business & Investments

• Collaborate to design, agree, and implement standard operating procedures for email, calendar, and time management.
• Fully manage the founder’s email inbox and calendar with clarity and precision.
• Prepare and execute daily and weekly sync catch-ups with the founder.
• Draft, edit, and manage professional communications with excellent written English.
• Coordinate travel, events, and meetings across multiple time zones.
• Draft and circulate meeting minutes, track follow-ups, and ensure deliverables are completed across multiple businesses and projects.

Execution & Decision-Making

• Exercise sound judgment and make decisions within agreed delegation authority.
• Ensure the founder shows up with consistency to agreed daily and weekly syncs preparing agendas in advance and managing reminders in a professional, non-intrusive way.
• Provide effective and efficient communication both internally and externally.
• Manage billing, payments, and vendor relationships with reliability.
• Handle shifting priorities and unexpected pivots with urgency and composure.
• Suggest and implement improvements to how the founder and teams work.

Organisation & Collaboration

• Build and maintain a well-documented, organised system for collaboration, ensuring smooth workflows.
• Implement and optimise digital tools for productivity, scheduling, and knowledge management.
• Maintain Standard Operating Procedure documents to extend best practices across business and investment teams.

Family & Lifestyle

• Exercise absolute discretion and confidentiality.
• Organize family travel, logistics, and household coordination as needed.
• Integrate business and personal schedules seamlessly.
• Be available for after-hours emergencies and willing to travel internationally if required.
• Manage vendors and services across continents with professionalism.

Culture & Energy

• Bring positive energy, enthusiasm, and creativity every day.
• Use strong interpersonal skills to hold the founder accountable to routines and priorities without friction. Balancing discipline with diplomacy.
• Anticipate needs and proactively offer solutions before being asked.
• Help create a working environment that is both high-performing and enjoyable.

Qualifications & Skills

• Minimum 3–5 years’ experience as an Executive Assistant, ideally supporting entrepreneurs or founders.
• Strong organisational and technical skills to build structured systems and documentation.
• Ability to bring others along to maintain cadence and routine.
• Excellent written and verbal English; additional languages a plus.
• Tech-savvy: proficient in Google Workspace, Microsoft Office, and collaboration tools (Notion, Asana, etc.).
• Financial acumen and vendor management skills an advantage.
• Discretion and confidentiality are essential.
• Experience in a family office environment preferred.
• Adaptable, proactive, and able to thrive in dynamic, fast-changing environments.

Why Join

This is a unique opportunity to work closely with a founder at the intersection of business, investments, and family life. If you’re someone who is hyper-organised, proactive, and thrives in fast-moving environments, this role offers both challenge and reward — with the chance to gain international exposure, meaningful responsibility, and a pathway to grow into a Chief of Staff role.

How to Apply

If this role excites you, we’d love to hear from you. Please apply by emailing us the following to :

1. Your CV highlighting your experience as an Executive Assistant and any work supporting founders, family offices, or fast-moving environments.

1. Optional, but encouraged: To help us get to know you beyond your CV, we invite you to upload a short video (maximum 5 minutes) to this answering these three questions :

• Why this role and this company?
• Give an example of a time you took an unstructured process — like managing emails, tasks, or projects — and turned it into a clear, repeatable system. What tools did you use, and how did you make sure it was adopted consistently?
• Entrepreneurial founders are often pulled in many directions at once. Can you share an example of how you helped a founder stay consistent with routines or priorities — even when they were busy or distracted?Why does this particular role excite you?
• Describe a time when you had to push back on a senior stakeholder or manage a situation where they resisted your input. How did you handle it, and what was the outcome?
• If you could design your dream career or life five years from now, what would it look like?

The video doesn’t need to be polished or edited. A quick recording on your phone is perfect. Think of it as an opportunity to show us your personality, energy, and communication style.