Executive Assistant Sobha Constructions LLC

Employer Active

Posted 8 min ago

Experience

4 - 9 Years

Job Location

Dubai - United Arab Emirates (UAE)

Education

Any Graduation

Nationality

Any Nationality

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

Executive Support

  • Manage and maintain the CEO’s calendar, appointments, and travel arrangements.
  • Prioritize and handle incoming communications, including emails, calls, and correspondence.
  • Prepare and edit correspondence, presentations, reports, and meeting materials.
  • Anticipate the CEO’s needs and proactively manage issues before they arise.
  • Serve as liaison between the CEO and senior leadership team, board members, and external partners.

Meeting & Event Coordination

  • Organize and coordinate executive meetings, board meetings, and off-site events.
  • Prepare meeting agendas, compile materials, and record minutes or action items.
  • Follow up on deliverables and ensure timely completion of tasks.

Administrative & Operational Support

  • Manage special projects and initiatives as assigned by the CEO.
  • Handle confidential documents and information with the highest level of discretion.
  • Track expenses, process reimbursements, and support budget management.
  • Maintain efficient filing systems (digital and physical) for easy access to information.

Strategic Support

  • Conduct research, prepare briefings, and summarize key information to support decision-making.
  • Act as a sounding board for the CEO, offering input on priorities, communication, and workflow.
  • Represent the CEO’s office with professionalism and diplomacy in all interactions.

Desired Candidate Profile

Education & Experience

  • Bachelor’s degree in Business Administration, Communications, or a related field preferred.
  • 4+ years of experience supporting C-suite executives, preferably in a fast-paced or high-growth environment.
  • Proven ability to manage multiple priorities with a high level of attention to detail and accuracy.

Skills & Competencies

  • Exceptional organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Strong judgment, discretion, and emotional intelligence.
  • Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms.
  • Ability to work independently, exercise initiative, and adapt to changing priorities.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Event Planning
  • Organizational Skills
  • Personal Assistant
  • Executive Secretary
  • Calendar Management
  • Travel Management

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Sobha Constructions LLC

please visit www.sobharealty.com

Mohammad Rafi - Hr Manager

PO BOX 125250, United Arab Emirates (UAE)

WWW.SOBHA.COM