Job Description

Roles & Responsibilities

The Impact you ll make

Vendor Communication & Payment Management

Serve as the primary point of contact for vendors regarding invoices, payments, and service updates.
Summarize vendor communications for the client, prioritizing urgent matters and filtering out non-essential inquiries.

Data Upkeep & Digital Presence Maintenance

Update restaurant menus, hours, and promotions on platforms like Popmenu, DoorDash, Uber Eats, and OpenTable.
Ensure all digital storefronts and marketing information are accurate and current.

Communication Management

Organize and respond to high volumes of emails and text messages, flagging urgent communications for the client.
Maintain logs and follow up on pending messages to ensure no important correspondence is missed.

Project & Financial Management

Create and maintain Excel spreadsheets for financial analysis, cost control, and scenario planning.
Prepare reports on vendor pricing and cost trends to support strategic decision-making.

System Updates & CRM Maintenance

Work with web developers to update digital storefronts and maintain CRM systems, ensuring data accuracy and consistency.
Proactively suggest improvements to technology and workflows based on industry best practices.

Skills, Knowledge and Expertise

Required:

Proven experience as an Executive Assistant supporting senior executives in fast-paced environments.
Strong vendor communication skills, particularly regarding payments and invoicing.
Proficiency with digital platform updates (Popmenu, DoorDash, Uber Eats, OpenTable) and CRM management.
Advanced Excel skills for financial analysis and reporting.
Experience managing high volumes of email and text communications professionally and efficiently.
Proficiency in ZoomInfo (non-negotiable)
WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home

Your Superpowers:

You should apply if

You thrive in a fast-paced, detail-oriented role supporting multiple business facets.
You are proactive, dependable, and can work independently with minimal supervision.
You have a positive attitude and enjoy streamlining processes to improve efficiency.
You are comfortable juggling various communication channels and maintaining digital platforms.
You care about accuracy, timeliness, and building strong professional relationships.

Executive Assistant
Magic

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