Business Setup Coordinator

Agile Consultants

Job Title: Business Setup CoordinatorLocation: :The Business Setup Coordinator will be responsible for managing the end-to-end company formation and licensing process once a client has been introduced. This role is not sales-focused instead, the coordinator ensures that clients are guided through the setup journey, all paperwork and submissions are handled accurately, and regulatory requirements are fully met.Job Responsibilities:Client Onboarding & SupportContact clients assigned through the CRM to initiate the setup process.Collect and verify required documents (passport copies, proof of address, shareholder info, etc.).Provide clients with clear checklists, timelines, and next steps.Act as the main point of contact for clients during setup.Business Setup ExecutionHandle applications for mainland and free zone licenses.Manage tasks such as trade name reservation, MOA drafting, notarization, attestation, and license issuance.Prepare, review, and submit required forms and applications to the relevant authorities.Track application progress, follow up with authorities, and resolve issues to avoid delays.Government Liaison & ComplianceCoordinate with free zone authorities, economic departments, and other regulatory bodies.Ensure compliance with the corporate regulations and evolving legal requirements.Stay updated on changes to fees, packages, and policies across jurisdictions.Process & Internal CoordinationUpdate CRM with accurate status notes, timelines, and document uploads.Coordinate with PROs, banks, and internal teams for related services (visa processing, banking introductions).Prepare weekly status reports for management on active files.Job Requirements:2 5 years of experience in company setup coordination (mainland + multiple free zones preferred).Strong understanding of documentation, compliance, and submission processes.Prior experience liaising with government authorities and free zones.Excellent organizational and multitasking skills; ability to handle multiple clients simultaneously.Strong communication skills.Proficient in using CRM systems and maintaining detailed client records.Detail-oriented, reliable, and client-service driven.