Assistant Projects Manager Alabbar Enterprises & ANOTHER

Job Summary:

As a Facilities Management Coordinator, you will be responsible for ensuring the smooth running of all our facilities. You will coordinate with service providers, vendors, and internal teams to maintain a safe, efficient, and well-organized environment across our retail and F&B outlets.

Job Responsibilities:

• 1. Project Coordination & Planning

  • Assist in defining project scope, timelines, and deliverables.
  • Support in preparing project plans, schedules, and resource allocation.
  • Monitor project milestones and report progress to stakeholders.

  2. Execution & Operational Support

  • Coordinate daily project activities with contractors and internal teams.
  • Ensure site readiness, material availability, and timely execution.
  • Maintain documentation such as drawings, approvals, and project reports.

  3. Budgeting & Cost Control

  • Track project budgets, quotations, and purchase requests.
  • Review vendor invoices and highlight any variances.
  • Support in ensuring cost-efficient procurement and project spending.

  4. Quality Assurance & Compliance

  • Conduct site inspections to check work quality and progress.
  • Ensure adherence to company standards, safety regulations, and compliance requirements.
  • Identify risks, delays, and operational issues and escalate when necessary.

  5. Facilities Operations

  • Assist in supervising day-to-day facilities management across locations.
  • Coordinate preventive and corrective maintenance activities.
  • Liaise with service providers for HVAC, MEP, cleaning, pest control, security, landscaping, and other FM services.

  6. Maintenance & Asset Management

  • Track maintenance schedules and ensure timely completion.
  • Maintain asset inventory, equipment logs, and warranties.
  • Support in developing maintenance plans for new and existing facilities.

  7. Health, Safety & Compliance

  • Ensure all facilities comply with local municipality, civil defense, and regulatory requirements.
  • Support HSE audits, inspections, and documentation.
  • Ensure contractors follow safety protocols during project and maintenance work.

  8. Vendor & Contractor Coordination

  • Assist in evaluating vendor performance and service quality.
  • Coordinate with suppliers for repairs, installations, and routine services.
  • Support in renewing service agreements and facility contracts.

  9. Facilities Improvement & Optimization

  • Identify opportunities to enhance facility efficiency and reduce operational costs.
  • Support small renovation works, upgrades, fit-outs, and space optimization.
  • Monitor energy usage and propose cost-saving initiatives.

Job Requirements:

• Bachelor s degree in engineering, Facility Management, Project Management, or related field.
• 2 4 years of experience in project coordination and/or facilities management.
• Experience in retail, F&B, hospitality, or operations is an advantage.
• Knowledge of FM processes, building systems, and maintenance cycles.