Admin Officer

Shivatrade Impex

About the Role:

We are looking for a proactive and reliable Admin Officer to support the HR Manager in handling

day-to-day administrative tasks. The ideal candidate should be organised, detail-oriented, and

capable of multitasking in a dynamic work environment.

What you will deliver:

1. Employee Records & Compliance:

• Manage local employees' work-related emails and attendance & documentation.
• Maintain updated records and organise employee files for easy access, especially for labor inspection purposes.

2. Medical Insurance Claims:

• Handle medical claims preparation for Senior Management employees.
• Follow up with the claims team and maintain records of all claims submitted, settled, and pending.

3. Attendance & Leave Management:

• Monitor attendance, manage leave rotation, and coordinate daily requirements of employees who are working at the Founders residence.

4. Maintenance & Utility Management:

• Monitor and coordinate maintenance works for management properties.
• Handle utility bill payments and related follow-ups.

5. Admin & PRO Coordination:

• Assist in follow-ups related to PRO activities
• Support in administrative functions as needed on a daily basis.

6. Personal Assistance:

Handle personal and confidential tasks delegated by the HR Manager related to the

Founders.

7. Insurance Support:

• Assist in managing insurance-related matters for office and warehouse properties.

Education & Skills Required

• Strong organisational and time management skills
• Good communication and follow-up abilities
• Ability to maintain confidentiality.

Role: Administration - Other

Industry Type: Import & Export

Department: Administration & Facilities

Employment Type: Full Time, Permanent

Role Category: Administration

Education

UG: Any Graduate