Tendering & Procurement Officer 7X Group

Lead cost-effective sourcing across 7X Group (HR, Marketing, Communications, Events, Logistics and Fit-Out/Construction), covering high-value purchasing, tendering and vendor contracts to secure optimal purchase value and align with the specific goals of each business unit and the broader organizational objectives.

Strategy, Policy and Procedure

· Assist in the periodic review of procurement and tendering procedures for continuous improvement.

· Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.

· Compliance with the laws and regulations stipulated in the system of labour policies and administrative regulations (Attendance, Absence, Career commitment).

· Deal with sensitive and confidential information related to work with discretion to protect the interests of the 7X Group.

Tender management

· Support the Director in conducting high-value tenders (competitive bidding) by preparing documentation, coordinating approvals and ensuring compliance with procedures.

· Assist in drafting and issuing tender documents (RFP, RFQ, ITT) in line with project and procurement requirements.

· Coordinate supplier communications during tenders, including clarifications and pre-bid meetings.

· Receive, review and register supplier bids in the procurement system, ensuring timely submission and secure handling.

· Prepare technical and financial comparison sheets for review by the Tender Committee.

· Support tender evaluation committees with documentation, clarifications and follow-up actions.

· Assist in preparing award recommendations and tender reports for management and committee approvals.

· Coordinate with Finance and suppliers on bank guarantees and compliance.

· Maintain tender records and prepare closure reports.

Procurement Logistics

· Process purchase orders through Oracle, ensuring accurate and timely execution.

· Source and evaluate supplier quotations to secure competitive pricing for direct purchases.

· Respond promptly to procurement-related inquiries from internal stakeholders.

· Analyse supplier pricing and prepare detailed comparison reports using standardized templates.

· Review, register and track committee reports in the procurement system for necessary follow-up.

· Translate electronic procurement files into formal contracts or purchase orders in line with company procedures.

· Ensure timely collection of applicable fees in line with company policies.

· Amend or cancel purchase orders that do not meet contractual or policy requirements.

Supplier management

· Onboard new suppliers into the procurement system, ensuring complete documentation and compliance with company standards.

· Contribute to the Supplier Qualification (micro level) and Performance Evaluation Committee by supporting assessments and driving continuous improvements.

· Maintain effective communication channels with suppliers to streamline procurement processes and strengthen partnerships.

· Address supplier complaints promptly and provide appropriate resolutions.

· Lead strategic sourcing of reputable suppliers, including high-value contract negotiations (>1Mn), vendor evaluation, product &service evaluation to support new store openings and direct procurement needs.

· Monitor supplier capabilities and market trends to diversify the supplier base and sustain competitive advantage.

· Negotiate and review vendor trade agreements to ensure cost efficiency, favourable terms and strong partnerships.

· Assess the effectiveness of high-value contracts and collaborate with Legal and relevant department heads to optimize terms and conditions.

Synergies with Stakeholders

· Develop and maintain strong relationships with internal and external stakeholders to ensure high performance.

· Work collaboratively and engage with Information Technology Unit in case of encountering technical problems in the system used for Purchasing.

· Develop strong relationships with suppliers, fostering long-term partnerships that support both ongoing procurement and specific projects.

Reports

· Prepare reports and statistics on tender activities and procurement practices, providing timely submissions to the direct manager as needed.

· Prepare presentations for senior committees (SIC, Board, and Tender Committees) on procurement outcomes/ status.

Other Tasks

· Perform any other responsibilities relating to this job request or work task as allocated by the Line Manager.