Temp. Office Manager

Acino Pharma

span>Key Responsibilities:/span>

• Provide comprehensive administrative and scheduling support to the Executive Team.
• Manage calendars, arrange meetings (onsite and virtual), and prepare meeting materials and minutes.
• Coordinate complex travel arrangements, including flights, visas, accommodations, and itineraries.
• Handle confidential information with discretion and professionalism.
• Assist with correspondence, document preparation, and presentations.

span>Office Management/span>

• Oversee daily operations of the office, ensuring it runs smoothly and efficiently.
• Manage office supplies, equipment, maintenance, and vendor relationships.
• Implement and maintain office policies and procedures.
• Liaise with IT and facilities teams for support and coordination.

span>Events & Hospitality/span>

• Plan and execute internal and external events (e.g., team meetings, workshops, client visits, and company gatherings).
• Coordinate logistics for events, including venues, catering, materials, and guest communications.
• Act as the main point of contact for visitors from abroad organizing travel, accommodation, welcome packs, and local arrangements.
• Ensure a seamless experience for guests, including airport transfers, schedules, and cultural or social recommendations.

span>Qualifications & Experience:/span>

• Bachelor s degree in business administration, or related field (preferred).
• 2 4 years of experience as an Executive Assistant, Office Manager, or similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace.
• Experience organizing events or managing international travel logistics is a strong plus.

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This is the opportunity to join a very dynamic organization, where decisions are taken fast and where you can actively participate in shaping our future. If this sounds exciting, we would love to hear more about you!