Talent Acquisition & Onboarding Coordinator (Arabic)

Arab Solutions

Job Description

Role: Talent Acquisition & Onboarding Coordinator (Arabic)

Department: Human Resources

Location: Head Office 5 Days Work Week

Job Objective

To strategically oversee and continuously improve the organization s onboarding and pre-boarding processes, ensuring a seamless and positive experience for new hires across all offices.

Reporting Relationships

Reports To: Talent Acquisition Manager

Subordinates: None

Key Roles & Responsibilities

Strategic Onboarding & Talent Integration

Design and execute an end-to-end onboarding strategy ensuring a smooth and engaging experience for all new hires.

Collaborate with managers and leadership to align onboarding with departmental goals and set clear performance expectations.

Continuously enhance onboarding processes using feedback and analytics.

Serve as the primary point of contact for new hires, providing support and guidance.

Visa & Immigration Processing

Manage visa applications and ensure all required documents are secured.

Coordinate with internal and external stakeholders to streamline immigration processes.

Provide guidance to international hires for smooth relocation and integration.

Pre-Employment Requirements

Administer pre-employment assessments, background checks, and medical clearances.

Identify and address process gaps to improve efficiency and compliance.

Cross-Functional Collaboration

Act as a liaison across HR, IT, payroll, and other units to ensure operational readiness for new hires.

Communicate effectively with managers to support the integration of new team members.

Documentation & Record Keeping

Maintain accurate and compliant employee records related to onboarding and visa processing.

Generate onboarding progress and visa status reports as needed.

Orientation & Compliance

Coordinate and schedule new hire orientation sessions covering compliance and safety topics.

Ensure all onboarding and visa activities comply with company policies and Qatar labor laws.

HR Support & Continuous Improvement

Support HR initiatives that promote retention and positive culture.

Recommend process improvements and contribute to HR projects as needed.

Minimum Qualifications

Diploma Holder

At least 3 years of recruitment mobilization and onboarding experience

Hands-on experience with Oracle or other HR software

Proficient in Arabic and English (spoken and written)

Experienced in preparing formal Arabic correspondences and contracts

Skills & Competencies

Strong interpersonal and communication skills

High attention to detail and confidentiality

Proficient in Microsoft Office Suite and HRIS systems

Knowledge of Qatar labor and immigration processes

Ability to manage multiple tasks and priorities effectively