Systems & Operations Project Manager AI

client of hirelabanese

We re looking for a part-time Systems & Operations Project Manager to help our US-based digital marketing agency eliminate spreadsheets and manual work through AI-powered automation and system migrations to a new state of the art tech stack. We wan to replace spreadsheets and repetitive manual tasks with automated, integrated workflows using AI and no-code tools.

This fully remote, long-term opportunity involves collaborating directly with the CEO and leadership team to streamline internal operations, implement workflow automation, document processes, coordinate price changes, add new services, work on affiliate partnerships, and drive operational efficiency.

This role is perfect for someone who thrives on organizing complex projects, improving systems, and implementing tools that transform how a digital agency operates.

DUTIES

• AI-driven workflow automation and process optimization
• CRM and project management system migrations
• Agency operations and internal project management
• Replacing manual work with scalable, automated systems
• Team coordination to roll out new services and package changes

TASK EXAMPLES

• Manage and oversee internal process improvement and operations projects
• Document SOPs, workflows, pricing models, and service offerings
• Research and evaluate new services with the CEO, prepare proposals, and establish pricing
• Manage CRM / project management tool migrations and system optimization
• Organize project timelines, agendas, deliverables, and lead internal meetings
• Track project status, time spent, and ensure deadlines are met
• Support leadership in clearing blockers and aligning priorities
• Coordinate cross-functional teams for accountability and smooth collaboration