Specialist - Logistics

The Red Sea Development Company

Trip Planning and Execution

• Arrange and optimize trips based on client-submitted, signed marine ticket forms
• Develop comprehensive sailing schedules and assign appropriate vessels for efficient cargo/manpower transport
• Communicate detailed trip information to clients, including vessel specifications, precise timing, sailing schedules, specific instructions, and up-to-date weather forecasts
• Distribute daily weather forecasts to clients, enabling them to prepare for potential weather-related delays or cancellations
• Distribute detailed sailing schedules to vessel operators and jetty teams, including truck plate numbers and specific cargo information

Client Communication and Reporting

• Promptly report any schedule deviations to clients, providing clear explanations and alternative solutions
• Deliver immediate notifications for delays or potential cancellations, along with proposed mitigation strategies
• Keep clients consistently informed of updated estimated arrival and departure times
• Provide instant notifications of vessel breakdowns, including action plans for cargo rerouting or alternative transport
• Offer regular, detailed updates on weather conditions that may affect sailing schedules, including long-term forecasts for planning purposes

Contingency Management

• Develop, maintain, and regularly update comprehensive backup sailing plans for various vessel breakdown scenarios
• Implement and oversee contingency sailing operations to prioritize cargo/manpower service across all islands efficiently
• Coordinate closely with other teams during adverse weather conditions to facilitate critical cargo/manpower transport when possible, ensuring minimal disruption to client operations

Data Management and Reporting

• Maintain comprehensive, up-to-date daily records and a live, interactive dashboard of vessel movements, cargo transfers, delays, vessel utilization status, and all related operational information
• Compile, analyze, and share daily data updates with clients to support their analysis and reporting needs
• Maintain a secure and organized system of record evidence for all marine tickets, ensuring easy retrieval and audit compliance
• Prepare and submit detailed timesheets for client s usage of marine services, ensuring accuracy.
• Meticulously review invoices from suppliers, verifying charges against agreed terms and resolving discrepancies promptly
• Provide comprehensive support in data analysis, including trend identification, cost optimization opportunities, and performance metrics
• Assist in the preparation of management reports, presentations, and strategic planning documents, translating complex data into clear, actionable insights

Cross-Functional Coordination

• Collaborate closely with commercial and procurement teams to ensure alignment on logistics strategies and optimize operational efficiency
• Prepare in-depth analysis reports for various stakeholders, including senior management, finance, and operations teams
• Participate in cross-departmental meetings to provide logistics insights and contribute to strategic decision-making

Additional Responsibilities

• Undertake any other work as needed to support the efficient operation of the Marine Operations department
• Adapt to changing priorities and take on ad-hoc projects or tasks as assigned by management
• Continuously seek opportunities for process improvement and operational efficiency within the logistics function
• Stay updated on industry trends, regulations, and best practices in marine logistics and supply chain management