Senior Project Controller Mott MacDonald

Key responsibilities and duties are listed, but not limited to, below:

• Understand the project commercials and cost management of the project including,
• Preparing budget, resource profiling
• Preparation of internal trading agreements, change control notes, and invoices
• Follow up with internal clients on approval of change control notes, invoices, etc.
• Supporting the Project Manager on daily tasks and Business Management System activities
• Understanding the existing dashboards and preparing new dashboards using Power BI, along with the digital team
• Storing project data properly as directed by the Project Manager and ensuring the use of standard templates, Information, etc., across all similar projects.
• Proactive involvement in improving the processes through automation and the use of digital delivery practices.

Invoice Processing & Cost Control:

• Review, verify, and process contractor and consultant invoices for accuracy, compliance with contract terms, and proper documentation.
• Coordinate with project managers and accounts payable to resolve invoice discrepancies.
• Maintain invoice logs and track commitments, expenditures, and payments against budgets.
• Monitor actual costs against budgets, earned value analysis, and prepare cost variance reports and forecasts.

Contract Reviews & Amendments:

• Review executed contracts, task orders, and amendments to ensure compliance with scope, schedule, and cost terms.
• Support preparation and processing of contract amendments, extensions, and change orders.
• Maintain organized and up-to-date contract files and documentation.

Schedule & Performance Tracking:

• Assist in developing and maintaining project schedules
• Track progress against baseline cost and prepare variance analyses.
• Support earned value reporting (CPI, SPI) and monthly project performance dashboards.

Reporting & Documentation:

• Prepare weekly / monthly project cost and schedule reports for internal and client review.
• Maintain accurate project control files, logs, and documentation.
• Participate in project status meetings and provide financial and contractual insights.

Risk & Change Management:

• Support change control processes, ensuring proper documentation, approvals, and adjustments to budgets/schedules.
• Track project risks, opportunities, and mitigation actions.