Senior Finance Manager - Academic Administration & Planning
Urban Ridge Supplies
Posted on 16 Sep
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Experience
3 - 7 Years
Job Location
Education
Bachelor of Commerce(Commerce)
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Key Responsibilites:
Financial Management
- Responsible for sound financial operations and coordination of activities in academic fiscal affairs, ensuring these functions are aligned to support the strategic focus & mission of the departments across all funds
- Is a key resource person offering professional financial guidance to the administrative heads and fosters an excellent working relationship with leadership, faculty, researchers, and the Provost s units at large
- Provides direction and oversight to the divisions, faculty, and staff for the application of all internal and external financial policies & procedures, ensuring consistency and compliance across all departments
- Prepares and reviews financial statements with the budget holders to ensure the strategic direction of the units is on track and, when necessary, addresses potential over-expenditure situations
- Conduct regular analysis of financial metrics, delivering insights and recommendations for improvement
- Assisting the Head of Academic Resource Management and Fiscal Affairs and working closely with the Financial Services Office on ad hoc requests and future financial planning with the Budget & Financial Planning Office
- Assists with financial data for ad hoc requests and reports from stakeholders within the Provost s office, Division, and Finance & Budget Office
- Provide timely management reports/slide decks on budgets, actuals, and available balances
- Monitors Endowments and gifts regularly to ensure appropriate spending practices
- Assess procedures and processes to continuously implement best practices to streamline and standardize all aspects of financial management
- Learns local departmental processes and assesses procedures to continuously implement best practices to streamline and standardize all aspects of financial management
- Collaborate regularly with the Finance & Budget offices to identify and implement best practices and to provide a standardization of services across all units and divisions under the Provost that ensures compliance and efficiency
- Act as Approver/Reviewer for various financial transactions, including purchases, Advances & Expense Reimbursements, Accounts Receivable/Recoveries /Deposits, PCard approvals, Budget Modifications and Journal Entries
- Facilitate the opening and sign off on new chartfields and maintenance. Working with the Head, liaise with the Controller to establish special purpose funds as needed
- Act as a resource to employees within the Provost s units. Conduct walk-throughs regularly to have a pulse on Provost s units and Divisions' activities & issues
- Analyzes current and potential problems and recommends solutions for vetting and approval
- Initiate regular meetings with budget holders in the provost s office and managers to review financial status and priorities of activities and projects within each unit
- Engage in regular meetings with other functional areas within the Provost s jurisdiction with regard to funding sources, processes, and issues
- Responsible for ensuring a Documentation Retention system is established according to best practices and maintained using solid controls, processes, and systems to build reliability and efficiencies within its activities
- May be required to supervises members of the Finance Team within the office as needed
Budget Management (all operating and non-operating funds)
- Supporting the Head of Academic Resource Management and Fiscal Affairs and working with the Assistant Director in the budget management process
- Assist in the development of the annual budget for the Provost office and its respective units in coordination with the academic department heads, following the University budget planning timelines and processes across all funds
- Support consolidating and submitting the provost divisional budget to the central budget office
- Assist with the preparation, allocation, and monitoring of academic budgets, including Budget load, analysis of expenditure trends, and projection of income and expenses; reviewing salary and non-salary budgets and expenses, initiating budget adjustments, assessing departmental budget requests, and making appropriate recommendations
- Facilitate the budget owners' responsibility to respect the fiscal year s budget constraints by implementing processes and providing strong financial variance analysis reports, as needed
- Collaborate with departments to accurately reflect budgetary needs and priorities in planning. Assist with the administration of the budget for academic units in coordination with the academic department administrators; Provide guidance to academic departments on budget planning, expenditure tracking, and financial forecasting
- Administer the unit budgets to promote effective resource allocation; Conduct regular financial analysis to assess the fiscal health of academic programs
- Analyze budget variances and suggest budget modifications when necessary
- Ensure expenses are allocated to the most appropriate funding sources to ensure compliance with grant, legislative, and institutional rules and regulations
- Regularly assess budgetary processes and make recommendations to ensure alignment with institutional goals
- In collaboration with the Finance and Budget Office, assist with necessary reports to facilitate budget consolidation and budget review
- Assist the Planning Team in facilitating and coordinating the Annual Planning & Budget Process (APB) for the office of the Provost and the Academic Divisions; consolidate the APB submission for review and incorporation in the annual budget submission Budget Position funding monitoring
- Working with the Head of Academic Resource Management and Fiscal Affairs and in conjunction with the Office of Academic Appointments (OAA) and the Provost s SME, implement procedures to ensure appropriate funding sources are charged and processes are in place to track financial partnerships with the research institutes
- Work in close collaboration with the Office of Academic Appointments on the divisional faculty hiring plan and ensure the timely issuance of offer letters and awards as per the approved faculty hiring plan
- Acts as advisor to the OAA and SME for funding availability before creating/posting/offering new and unfilled positions
Desired Candidate Profile
- Undergraduate Degree
Preferred Education:
- Major in Finance or Accounting
Preferred Experience:
- Continuing professional education in accounting, finance, data management, or research administration
- Experience in generating reports of portfolios of multiple programs for senior management and funding agencies
- Experience with budget development & reports for sponsored research grants
- Demonstrated experience developing and monitoring large complex budgets
- Preferred 3-4 years of experience in an equivalent combination of budget administration, accounting, financial administration and implementing policies and procedures in higher education
- Proven ability to manage funds effectively, with demonstrated experience in developing, overseeing, and monitoring large, complex, and detailed budgets
- Experience in developing complex financial projections and sponsor reports
- Exceptional technical, accounting, and communication. Full competence and high-level proficiency with Microsoft Excel is essential
- Advanced analytical and problem-solving skills
- Interpersonal skills with diverse populations at all levels in a professional manner
- Ability to quickly learn and understand University policies and procedures, and disseminate information to faculty and staff regarding pre and post award management
- Service-oriented, entrepreneurial, creative. Able to liaise with all levels of staff, and professors
- Ability to work independently, under supervision, and as part of a team with minimum direction or supervision
- Ability to work effectively with other administrative offices of the university, in particular Finance, Budget and Office of Academic Appointments
- Willingness to work flexible hours at times to ensure an effective working relationship between New York and Abu Dhabi offices
Company Industry
- Industrial Products
- Heavy Machinery
Department / Functional Area
- Finance
- Treasury
Keywords
- Senior Finance Manager - Academic Administration & Planning
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Urban Ridge Supplies
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.
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