Senior Finance Associate Budget and Financial Reporting

International Organization for Migration

Under the overall supervision of the Head of Resources Management (HoRM) in IOM Lebanon and direct supervision of the Budget Officer (BO); and, in collaboration with relevant units at the Country Office, Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in the Country Office.

Education:

• High School diploma with six years of relevant experience; or,
• Bachelor s degree in Business Administration, Accounting, Finances, or related field with four years of relevant professional experience.

Experience:

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP and ORACLE is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills:

• Knowledge of IOM/UN Budget policies and practices; strong analytical skills, particularly in finance;
• Strong communication skills, ability to present information in a comprehensive, clear and concise manner both in writing and verbally;
• Knowledge and understanding of IOM/UN policies, rules, regulations and instructions on resource management;
• Advanced knowledge of MS Office specifically EXCEL; advanced knowledge of IOM accounting systems, software and procedures;
• Strong analytical skills applied to large amounts of data from multiple sources;

Languages:

• Fluency in English (oral and written).
• Working knowledge of Arabic and French

Required Competencies

IOM s competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

1. Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff, particularly in relation to budget preparation and project financial monitoring;
2. Manage financial resources through monitoring funds in accordance with IOM rules and regulations;
3. Provide specialized advice and support to Project Managers and/or /Head of Office on financial matters;
4. Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
5. Assist in the preparation and revision of project budget proposals alongside Project Managers and the Budget Officer.
6. Assist in monitoring compliance with financial policies, procedures, rules and regulations;
7. Assist tou> maintain, and improve financial monitoring databases and tools to support Project Managers in maintaining a realistic and timely overview of project balances;
8. Provide regular and ad hoc financial information to support informed financial decision making;
9. Contribute to review and complete the monthly allocation of staff and common office costs in PULSE;
10. Contribute to review staff projectization provided by the PMs against budget availability and project validity;
11. Provide WBLs for common office costs, ensuring proper allocation, monitoring, and compliance with donor and organizational requirements.
12. Provide assistance responding to audit queries and follow up on audit recommendations;
13. Perform periodic reviews and coordinate with the Supply Chain Unit (SCU) for the clean-up of long outstanding commitments;