Senior Executive Secretary & Administrative Officer

The Egyptian Developers ...

Position Overview

We are seeking a Senior Executive Operations & Administrative Officer with a strong technology and agency mindset.

This role goes beyond traditional secretarial work.
The position acts as an internal operations control layer, ensuring that:

• Client requests are properly logged
• Tasks are assigned and followed up on
• Teams deliver on time
• Management receives clear operational reports

The role requires someone confident, organized, detail-oriented, and experienced in technology, digital agencies, or IT environments.

Key Responsibilities:

Executive & Operations Support

• Manage executive calendars, priorities, and alignment meetings.
• Organize and coordinate internal and external meetings (online and on-site).
• Prepare meeting agendas, notes, and follow-ups.
• Act as a structured communication bridge between management and teams.

Task Tracking & Follow-Up (Core Responsibility)

• Receive and log client tasks coming from WhatsApp, email, meetings, or account managers.
• Ensure all tasks are appropriately recorded in project management systems.
• Follow up with account managers, developers, engineers, and senior staff on task status.
• Escalate delays or risks to management when necessary.
• Ensure no client request is ignored, delayed, or lost.

Project & Workflow Management

• Use tools such as Jira, Asana, ClickUp, Monday.com, or Trello to track tasks and progress.
• Monitor task deadlines, priorities, and dependencies.
• Coordinate between departments to ensure smooth execution.
• Support internal workflow optimization and discipline.

Reporting & Control

• Prepare weekly and monthly operational reports for management, including:
• Task status
• Delays and risks
• Team responsiveness
• Client follow-ups
• Maintain visibility over workload and delivery performance.
• Ensure management always has a clear picture of ongoing operations.

Administrative & Office Management

• Manage office administration and internal organization.
• Maintain structured documentation and digital records.
• Handle sensitive company and client data with complete confidentiality.

Basic HR & Staff Administration (Support Only)

• Maintain staff attendance, leaves, and basic records.
• Support onboarding documentation when needed.
• Coordinate internal policies and administrative compliance.