Senior Document Controller

Client of Five Continents Technical and Industrial Services

Rules and Responsibilities but not limited to

• Supervisor all activities related to documents control for the division in line with organization requirements.
• Establish a dedicated tracking system for Audit schedules, findings, keep record of evidence for effective implementation and close-out of audit findings.
• Coordinate and update all ISO procedures in a central location for proper document control.
• Coordinate and assist in preparing of the budget, data entry to the System and prepare monthly cost report with variance and justifications.

• Prepare and follow-up all payments for common operations related Service Work Orders, Release Orders and Purchase Requisitions.
• Prepare the Operator Proactive monitoring Schedule and monitor progress. Prepare the yearly schedule for IR (Infrared) Camera for Operations, coordinate the leak detection survey for each Team. Issue Infra-Red Cameras and maintain the relevant records.
• Plan, organize, classify, and maintain the electronic (Livelink space) and controlled hard copies of technical documents and drawings for the Plant as per the set procedures.
• Maintain several types of documents updated in a timely manner for easy reference and retrieval.
• Register the ongoing projects on the master documentation index to maintain an updated record for easy tracking.
• Distribute the documents to their proper locations timely to avoid delays in taking actions.
• Maintain the technical documents properly archived and ensure the control of their outgoing to end users.
• Assist in verifying the projects submissions to ensure that the required documentations are met as per the Company s standards. Inform the concerned parties about any discrepancy.
• Conduct periodic health check on the electronic and physical files to ensure the documents accuracy and robust filing processes.