Senior Document Controller

Ghobash Group

Job Description

Role Purpose

To manage, control, track, and maintain all engineering and project documentation for ADNOC Offshore projects, ensuring compliance with ADNOC document control procedures, project specifications, and quality requirements. The role supports engineering, procurement, construction, and commissioning teams by ensuring accurate, timely, and controlled document flow throughout the project lifecycle.

Document Control Leadership (Owner's Engineer Function)

Act as the primary authority for document management across the EPC package, ensuring:

• Full compliance with ADNOC Document Control Procedure, COPs, and numbering standards

• Strict governance of transmittals, revisions, metadata, and approval workflows

• Timely and accurate management of all engineering and vendor documentation
• Provide leadership and support to EPC, PMC, OEMs, and OE team members.

Establish & Manage Document Control System

Lead setup and administration of the project DMS:

• Create folder structures aligned with ADNOC Work Breakdown & Document Code

• Configure workflows, access permissions, and revision control rules

• Maintain Master Document Register (MDR) for OE & EPC documents

• Maintain Vendor Document Register (VDR) for compressor/dryer/receiver OEMs

• Ensure metadata accuracy (Doc No., Title, Rev, Discipline, Status, Originator, etc.)
• Ensure all departments follow the established DMS structure.

ADNOC Numbering System (Full Compliance Oversight)

• Enforce ADNOC numbering formats for all documents and drawings

• Validate each EPC submission before acceptance

• Maintain mapping sheets between EPC/OEM numbering and ADNOC codes

• Ensure consistent tag numbering linkage (P&ID tags vs instrument index vs loop folders, etc.)

• Act as the gatekeeper for numbering compliance.

Management of All Incoming & Outgoing Transmittals

• Review, validate, and log all incoming EPC/OEM transmittals

• Issue outgoing transmittals to ADNOC/PMC as per workflow

• Verify completeness: cover sheets, indexes, revision notes, distribution matrix

• Track comments, approvals, and pending submissions
• Ensure every transmittal meets ADNOC submission rules.

Document & Drawing Review Workflow Coordination

• Coordinate internal review cycles between OE disciplines

• Manage workflows for comments, consolidation, and approvals

• Track overdue actions and overdue comments

• Maintain accountability on EPC for submission deadlines

• Ensure correct representation of status codes (A, B, C, 0, 1, 2, S, etc.)
• Provide daily/weekly review dashboards to OE Engineering Manager.

Vendor Documentation Control (Packages - Compressors / Dryers / Receivers)

Manage documentation from all OEMs:

• Compressor OEM (e.g., Atlas Copco, IR)

• Dryer OEM

• Receiver fabricators

• Instrumentation panels, MCC vendors, etc.

Responsibilities:

• Create VDR logs & submission schedules

• Track FAT reports, ITPs, data sheets, wiring diagrams, GA drawings

• Ensure vendor documents are integrated with EPC deliverables

• Maintain cross-references between vendor tags & EPC drawings

Interface Management (EPC / OEM / ADNOC / PMC)

Act as the document control focal point for:

• EPC Document Control Team

• ADNOC Document Controllers

• PMC/TPA representatives

• OEM Document Controllers

• Internal OE Engineering Disciplines
• Ensure all communication is logged, traceable, and auditable.

Revision Control & Change Management

• Maintain accurate revision history for all documents and drawings

• Ensure correct application of revision codes (Rev 0/1/2, A/B/C, AFC)

• Implement change control procedures and track resubmissions

• Maintain "superseded" and "voided" document logs
• Support engineering change notices (ECNs) and field change notices (FCNs).

Ensure Deliverable Compliance with Contract Requirements

• Track EPC progress against MDR/VDR deliverable dates

• Report missing, delayed, or non-compliant documents

• Maintain discipline-wise summary of deliverable status

• Highlight critical path documentation delays impacting engineering, procurement, or construction
• Provide weekly DCC summary reports to the OE Engineering Manager

Quality Control, Archiving & Handover

• Perform QA review of document formatting, signatures, approvals, and metadata

• Ensure proper archiving of superseded files

• Manage project close-out documentation

• Validate accuracy and completeness of "As-Built Documentation" packages:

• As-built drawings

• Red-line markups

• Final data books

• Test records

• OEM final documents
• Ensure compliance with ADNOC handover and RFSU documentation requirements.

Qualifications

Qualifications

• Diploma or Bachelor's Degree (Engineering is desired)
• ADNOC Offshore project experience preferred
• Certification in Document Control / Records Management preferred

Experience

• Minimum 5-10 years' experience as Engineering Document Controller in Oil & Gas projects
• Offshore project experience with ADNOC preferred
• Proven experience in EPC projects, including engineering, construction, and commissioning phases
• Strong exposure to ADNOC documentation workflows and approval cycles