Senior Document Control Manager UCC Baladna

Job Summary

The Senior Document Control Manager supervises a team maintaining, organizing documents

either for a project, department or for entire organization. Establishing and maintain a

configuration management system capable of meeting regulatory, quality and Company

requirements for documentation, including being watchful of documents moving in and through the

organization to validate correct processing. Conducting periodic “ spot audits” or “ over-theshoulder-reviews” of a functional group’ s document control dept.; and for providing document

control training to seek collaboration and cooperation of the functional groups. Committed to

maintain confidentiality as per Company policies and procedures.

Job Responsibilities 1

Promote, set up and implement document control department and system, making it appropriate

to the needs of the Company and through the projects lifecycle.

Directly liaise with Client / Consultant to identify document control requirements and demonstrate

the same through presentation, prior to implementation.

Lead training and employee improvement/development for Document Control team with a view

toward maximizing competency, efficiency, and retention.

Maintain and manage document control department budget for staff deployment and equipment.

Prepares and control the Overall Department / Projects Budget and Objectives with strategic

planning to achieve targets by assigning KPI’s for each individuals of Document Control

Department

Establish , implement and Maintain the Document Management System in compliance with

regulatory, quality,

internal and external party’s requirements for corporate level and project base by defining

Standard Formats,

Approval and Review Flows, Identifying System, Distribution Matrix, Traceability, Retrieving and

Archiving Policies.

Directly liaise with Client / Consultant to Set clear expectations of Documentation for Project

Handling and Handing Over, establish a procedural framework and demonstrate the same through

presentation, prior to implementation.

Recognize issues, advise and confer with leadership and project team on matters affecting

projects records,

Provide an interface to IT Support for Document Control issues, which include process

enhancements to existing software, developing recommendations for new hardware and/or

software that may benefit the Document Control environment. In general, identify trends and

recommend “best practices."

Ensure the Project Team members are provided with adequate training and support to enable

them tovsuccessfully use the procedure and systems in use by the Program. Proactively conduct

“spot audits” and

“over-the-shoulder-reviews” of Project Teams to facilitate their understanding of and enhance their

compliance to Document Controls procedures

Supporting audits (Internal, External, 3rd Party) in order to verify the regulatory and quality

requirements have

Verify the project’s deliverables submitted by the Consultant / Contractor for its correctness.