Secretary

Confidential Company

Multiple VacanciesEmployer Active

Posted 43 min ago

Experience

4 - 9 Years

Job Location

Riyadh, Yanbu - Saudi Arabia

Education

Diploma, Any Graduation

Nationality

Filipino

Gender

Male

Vacancy

2 Vacancies

Job Description

Roles & Responsibilities

  • Manage executive schedules, ensuring optimal time allocation for meetings, deadlines, and travel, to facilitate smooth operations.
  • Prepare and edit correspondence, reports, and presentations, ensuring clarity, professionalism, and adherence to company standards.
  • Organize and maintain files, documents, and databases, implementing efficient systems for easy retrieval and security of sensitive information.
  • Act as the primary point of contact between executives and internal/external stakeholders, demonstrating diplomacy and effective communication skills.
  • Coordinate logistics for meetings and events, including venue selection, catering, and technology setup, to ensure seamless execution.
  • Monitor and respond to emails and inquiries promptly, prioritizing urgent matters and escalating as necessary to maintain workflow.
  • Assist in budgeting and expense tracking for departmental activities, providing accurate financial reports to support decision-making.
  • Conduct research and compile data for reports and presentations, ensuring that executives are well-informed and equipped for discussions.

Desired Candidate Profile

  • Minimum 3 years of proven experience in a secretarial or administrative role within a corporate environment to demonstrate capability and familiarity.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools for effective task execution.
  • Strong command of English, with additional language proficiency preferred to enhance communication with diverse stakeholders.
  • A proactive mindset and problem-solving ability to anticipate needs and address challenges before they escalate.
  • Adaptability and willingness to learn new technologies and processes to stay current in a rapidly evolving work environment.

Employment Type

    Full Time

Company Industry

  • Industrial Products
  • Heavy Machinery

Department / Functional Area

  • Administration

Keywords

  • Office Manager
  • Time Management
  • Administrative Assistant
  • Document Preparation
  • Executive Secretary
  • Business Support Specialist
  • Personal Assistant
  • Executive Assistant
  • Secretarial Support
  • Office Coordinator

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Confidential Company