SBC ADMINISTRATORS-Mechanical/Ancillary/E&I

Wood PLC

The key objectives for this role are:

• Effective Subcontract Administration:
  Ensure accurate and timely administration of all ancillary subcontract packages in accordance with project requirements, contractual obligations, and ADNOC standards.
• Contractual Compliance:
  Monitor and enforce compliance with FIDIC-based contracts, ensuring all subcontractor activities align with scope, schedule, and quality expectations.
• Vendor Coordination & Performance:
  Maintain strong working relationships with subcontractors and vendors, ensuring performance is tracked, evaluated, and aligned with project KPIs.
• Documentation & Reporting:
  Maintain comprehensive records of subcontractor documentation, including progress reports, variations, claims, and approvals, ensuring transparency and audit readiness.
• Cost & Risk Management:
  Support cost control efforts by identifying potential risks, managing variations, and contributing to dispute resolution processes.
• Cross-Functional Collaboration:
  Work closely with engineering, procurement, construction, and commercial teams to ensure seamless integration of subcontractor activities into the overall project execution plan.
• HSSE Compliance:
  Ensure all subcontractor operations adhere to site-specific HSSE (Health, Safety, Security & Environment) requirements and contribute to a safe working environment.
• Support Project Delivery:
  Contribute to the successful and timely delivery of ancillary packages, supporting overall project milestones and client satisfaction

RESPONSIBILITIES

• Administer and manage subcontract agreements related to ancillary packages at the project site.
• Ensure compliance with contractual terms, project specifications, and ADNOC standards.
• Coordinate with engineering, procurement, construction, and commercial teams to align subcontractor activities with project milestones.
• Monitor subcontractor performance, progress, and deliverables to ensure timely and quality execution.
• Review and process subcontractor documentation including invoices, variations, and progress reports.
• Support resolution of claims, disputes, and change orders in coordination with the contracts team.
• Maintain accurate records of subcontractor activities and ensure timely reporting to project leadership.
• Participate in site meetings, inspections, and audits as required.
• Ensure adherence to HSSE requirements and site safety protocols in all subcontractor operations.
• Contribute to continuous improvement of subcontract administration processes and procedures.

QUALIFICATIONS

Skills And Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Qualifications:

• Bachelor's Degree in Engineering, Construction Management, Quantity Surveying, or a related discipline
• Additional certifications in Contract Management, Procurement, or Project Controls are an advantage
• Minimum of 8-10 years of relevant experience in subcontract administration, with at least 5 years in a site-based role within the oil & gas or infrastructure sector
• Prior experience working on ADNOC or other major Middle East projects is highly desirable

Knowledge:

• Strong understanding of FIDIC contract frameworks and subcontracting principles
• In-depth knowledge of procurement processes, subcontractor management, and site logistics
• Familiarity with ADNOC standards, procedures, and compliance requirements
• Working knowledge of construction sequencing, project execution plans, and interface coordination
• Understanding of change management, claims handling, and variation control
• Awareness of HSSE regulations and site safety protocols

Skills:

• Excellent contractual and commercial acumen
• Strong negotiation, analytical, and problem-solving skills
• Proficient in MS Office Suite, with working knowledge of ERP systems (e.g., SAP, Oracle) and document control platforms
• Effective communication and stakeholder management skills across multidisciplinary teams
• Ability to prioritize tasks, manage multiple subcontract packages, and work under pressure in a fast-paced site environment
• Strong reporting and documentation skills with attention to detail