Request for Proposal - Outcome Monitoring Exercise Consultancy

World University Service of Canada

INSTRUCTION TO BIDDERS

• Description of the Procurement

WUSC intends to procure an Outcome Monitoring Exercise Consultancy as per the Terms of Reference attached in Annex 1.

• Eligibility and Qualification of Bidders

• In order to be awarded the contract, bidders should possess the financial, economic, technical, and professional capacity to perform the contract. Bidders should fulfill their tax and social insurance liabilities in the country and should not currently be subject to a debarment penalty.

• Bidders must adhere to the highest ethical standards, both throughout the bidding process and execution of the contract.

• WUSC has a zero tolerance for unethical behavior/corrupt practices, including:

• Bribery: the act of unduly offering, giving, receiving or soliciting anything of value to influence the procurement process;

• Extortion or coercion: the act of attempting to influence the process of procuring goods or services, or executing contracts by means of threats of injury to person, property or reputation;

• Fraud: misrepresentation of information or facts for the purpose of influencing the procurement process;

• Collusion: an agreement between bidders designed to result in bids at artificial prices that are not competitive;

• Guilt of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the contract procedure or failing to supply this information;

• Anti-terrorism: support of any terrorist or terrorist group as defined by donors;

• Other civil, criminal acts or otherwise illegal activity which would be detrimental to the financial interests of WUSC

• WUSC may declare the consultancy firms, their boards of directors and/or individual personnel ineligible to register with the organization either indefinitely or for a stated period of time.

• WUSC will reject a proposal if it establishes that the bidder recommended for award has engaged in corrupt, fraudulent, collusive or coercive practices in competing for the contract.

• Freelance consultants are eligible for this RFP.

• Languageof the Proposal

The Proposal as well as all correspondence and documents related to the proposal shall be written in English Language.

• Documents included in the Proposal

The proposal will be prepared, submitted and evaluated in two parts as follows:

• Technical Proposal Format and Content

The Technical Proposal shall be prepared using the format provided below and shall comprise the documents listed**.** The Technical Proposal shall not include any financial information. A Technical Proposal containing material financial information shall be declared non-responsive.

Section 1 (In case of an open tender where the suppliers are not known to WUSC; the following documents should be requested) for eligibility and compliance check/evaluation

• Covering letter on firms headed paper giving complete details including email addresses, telephone contacts, office location where applicable; not required for freelance bidders.

• Copy of Certificate of incorporation/registration (Commercial registration) where applicable; not required for freelance bidders.

• Valid Tax compliance certificate (where applicable)

• Copy of Current Trading License (Vocational license) where applicable; not required for freelance bidders.

Failure to submit the documents requested in section 1 will lead to rejection of the proposal.

• Financial Proposal format and content

The Financial Proposal shall be prepared in the format below and it shall list all costs associated with the assignment, including (a) remuneration for Key Experts and Non-Key Experts, (b) reimbursable expenses as follows:

• Summary of Costs

• Breakdown of Remuneration of the key experts proposed

• Reimbursable expenses if any

4.2.1 The prices given in the financial proposal must include all taxes and duties in accordance with the laws of the country.

4.2.2 The price offered must remain fixed during the contract performance.

4.2.3 The bid price must be in the requested Currency, which is Jordanian Dinar (JOD).

• Clarification and Amendment

WUSC will, within 5 working days, respond in writing or electronic mail to any request for clarification received in writing or electronic mail no later than 7 days before expiry of the deadline for submission of the bid. The response will be distributed to all bidders without identifying the source of the request. All enquiries should be written to WUSC through (EMAIL_ADDRESS) .

• Modification and Withdrawal

• The bidder may submit a modified bid or a modification to any part of it at any time prior to the proposal submission deadline. The bidder s withdrawal notice must be marked as Modification . No modifications to the bid shall be accepted after the deadline.

• The bidder may submit a bid withdrawal notice to any part of it at any time prior to the proposal submission deadline. The bidder s withdrawal notice must be marked as Withdrawal . No withdrawals to the bid shall be accepted after the deadline.

• Payment and Currency

• Payment under the Contract shall be made in the currency or currencies in the bid which is (JOD)

• Payment will be made within 30 days upon submission of the invoice and satisfactory receipt of goods/services.

• Format , signing and submission of Proposals

• An authorized representative of the bidder shall sign the original submission letters in the required format as one original.

• The original Technical Proposal shall be clearly marked TECHNICAL PROPOSAL Title of the attachment.

• The original Financial Proposal shall be clearly marked FINANCIAL PROPOSAL Title of the attachment. (Note: Technical and financial proposals must be submitted in one email with separate attachments).

• Deadlinefor Submission of Bids

The proposal must be submitted through the email with the subject of Outcome Monitoring Exercise Consultancy- RFP reference number and must be received by WUSC by October 12, 2025, 12:00. Bids received after this date will be rejected.

Proposals submitted must be valid for 90 days from the bid submission date.

• Bid Opening