Receptionist Cum Secretary

Confidential Company

Job Title: Receptionist Cum Secretary – Real Estate

Location: Abu Dhabi

Company: Reportage. Leading Real Estate Developer

About Us:

We are a leading real estate development company, recognized for delivering exceptional projects globally and setting new benchmarks in the industry.

we are seeking a highly organized and professional Receptionist cum Secretary to provide dual support as the welcoming face of our office and a trusted administrative partner to the Department This role is pivotal in ensuring smooth front-office operations while handling confidential financial tasks with precision. The ideal candidate will be a proactive multitasker, adept at managing high-level schedules, fostering a professional environment for visitors and staff alike.

Key Responsibilities:

1- Receptionist Duties:

• Greet visitors, clients, and employees with a professional demeanor.
• Answer and direct phone calls, emails, and inquiries promptly.
• Maintain a tidy and welcoming reception area.

2- Executive Support:

• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential financial documents with discretion.
• Assist in organizing board meetings, including agenda distribution and minute-taking.
• Liaise with finance, HR, and other departments.
• Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy and professional presentation.
• Process expense reports and reimbursements for the CFO’s office.
• Assist with basic bookkeeping tasks (e.g., invoice tracking).
• Support ad-hoc administrative projects as needed.
• Follow up on project timelines and deliverables.

3- Office Supplies and Administration:

• Manage and order office supplies for the office and potentially the general office.
• Process invoices and expense reports.
• Maintain office equipment and arrange for repairs when necessary.

4- Collaboration and Coordination:

• Handle confidential information with discretion and maintain strict confidentiality.
• Assist with board meeting logistics, including agenda distribution and minute-taking.
• Act as a liaison between the executive and internal/external stakeholders.

Qualifications, Experience and Required Skill Set:

• Bachelor’s degree in business administration or related field.
• 2+ years of experience supporting C-level executives in financial services/corporate environments.
• Experience with office equipment (e.g., multi-line phone systems, printers, scanners).
• Excellent computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both verbal and written, with a professional and courteous telephone manner.
• Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Fluent in English.
• Ability to work independently and as part of a team and to maintain confidentiality and exercise discretion.
• Knowledge of office procedures and basic accounting principles (desirable).
• Strong attention to detail and accuracy.
• Excellent interpersonal and customer service skills along with professional appearance and demeanor.
• Multitasking and time-management abilities.

What We Offer:

• Competitive salary and commission-based incentives.
• A dynamic and professional work environment.
• Career growth opportunities in a leading real estate firm.