Reception cum Admin assistant Veritela commodities DMCC

Front Desk & Reception Management: Greet and welcome visitors, clients, and employees in a warm, professional, and courteous manner, ensuring a positive first impression. Professionally manage a multi-line phone system, answering, screening, and forwarding calls promptly and accurately. Take detailed messages and ensure they are delivered to the appropriate personnel in a timely fashion. Maintain the reception and common areas, ensuring they are tidy and presentable at all times. Administrative & Office Operations: Data Entry & Record Keeping: Perform accurate and efficient data entry into spreadsheets and databases. Maintain and update digital and physical filing systems to ensure information is organized and easily accessible. Inventory & Supply Management: Monitor, manage, and order office supplies, stationery, and other common-use items (e.g., coffee, kitchen supplies) to prevent shortages and manage budget effectively. Procurement: Process orders for office items, equipment, and services as requested, coordinating with vendors and managing delivery. Filing: Establish and maintain a systematic filing system for physical and electronic documents, including contracts, invoices, and employee records. Coordinate and schedule appointments, meetings, and conference rooms, managing calendars effectively. Handle all incoming and outgoing correspondence, including mail, packages, and courier services. Assist in preparing reports, presentations, and meeting materials.