Purchasing Supervisor voco

Every day is different at IHG, but you ll mostly be:

• Responsible for meeting the purchasing requirements of the hotel.
• Provide accurate and timely feedback on market conditions, including product availability, delivery lead times, seasonality, and price trends.
• Monitor vendor reliability and establish new supplier contacts.
• Continuously update price quotations and secure the timely delivery of all market list items.
• Obtain quotations for stock items at re-order points and other requested materials; evaluate options, obtain approvals, and place purchase orders.
• Stay updated on market trends and notify management of significant price fluctuations (greater than 10%) or changes that may affect procurement.
• Handle cash payments in line with hotel purchasing policies.
• Coordinate with the Hygiene Officer/Doctor to resolve issues in compliance with hygiene standards upon receiving goods.
• Review and provide weekly reports on all pending purchase orders across departments.
• Supervise daily purchasing activities to ensure requests are processed accurately and on time.
• Source, evaluate, and negotiate with suppliers to achieve the best quality, price, and service.
• Ensure all purchasing activities comply with hotel policies and local regulations.
• Maintain and develop strong supplier relationships, monitoring performance and resolving discrepancies or delays.
• Work closely with Stores and Receiving to maintain proper inventory control and stock levels.
• Support sustainable purchasing practices in line with IHG Green Engage initiatives.
• Verify purchase orders, quotations, and invoices before submission for approval.
• Monitor departmental budgets, ensuring cost efficiency.
• Prepare purchasing reports, cost analyses, and market comparisons for management review.
• Provide training on procurement policies, systems, and supplier communication.
• Collaborate with F&B, Engineering, Housekeeping, and other departments to meet operational needs.