Purchasing Clerk Mandarin Oriental Hotel Group

Responsibilities

• Maintaining a good relationship with all departments and suppliers.
• Working closely with all departments to fulfill their needs as requested by them, liaise with them on routine basis to provide the items of the highest quality while constantly searching for the lowest price.
• Work with stores and receiving, helping each other when needed.
• To assist the Assistant Purchasing Manager and Purchasing Manager with day-to-day purchasing functions.
• Ensure that all purchase order requests are properly completed and approved before the items are purchased (issuance of purchase order).
• Negotiate food and beverage prices, place required daily food orders and ensure prompt delivery.
• Place regular liquor, beer, wine and soft drink orders as required.
• Assist in general store, spa, engineering related, and NIP purchase requests as needed.
• Obtain the necessary authorization from the Director of Finance and General Manager prior to processing the orders.
• Obtain competitive price quotations and confirm purchase availability.
• Assist Accounts Payable in researching any discrepancies on invoices.
• To obtain and update the item prices in MBT.
• Assist in obtaining the quotations for all non-food and engineering items as needed.
• Process and file all purchase orders and keep proper records for future audit.
• Maintain credit applications and vendor information, always update in system.
• Maintain HACCP standards at all levels from product sourcing to storage etc.
• To perform any other duties that may be assigned from time to time by management.