Purchases Officer

Tawteen

Summary: Purchases officer is responsible for procurement of raw material, pack materials, engineering items as per quality standard, promote and maintain a high level of communication and liaison with the external suppliers, negotiation with suppliers and buyers, Keeping track of inventory levels and ensuring all required stock of the materials is maintained and creating POs.

Essential Duties and Responsibilities:

• Keeping track of inventory levels and ensuring safety stock of materials is maintained.
• Vendors reconciliations with accounts and vendor payments facilitation
• Controlling the inventory at the plant.
• Port clearance expertise- documentation required for port clearance, coordination with clearing and shipping agents. Good understanding of all local country law etc
• Coordinate approval of the profile for new vendors. Allocate material for respective locations. Raise PO on vendors in SAP & maintain in commitment register. Dispatch PO to vendors. Coordinate between vendors and units for delivery. For payables, subsequently, respond to and resolve any queries raised in the SAP Solution Manager in order to ensure on time, in-full availability of raw materials to Plants and settlement of payments as per agreed terms and conditions
• Perform master data transfer of materials in SAP in order to ensure that the right material specifications are available for Planning, Costing and other purposes
• Assist purchase managers in preparation of vendor contracts, Process vendor bill amd assist manager to address vendor queries
• Prepare monthly MIS for plan vs. actual on materials cost. Prepare & make presentation of MIS to the management IN ORDER TO ensure timely and accurate sharing of financial information.
• Responsible to source, negotiate and purchase materials from both local and oversea vendors
• Evaluate vendor s quotation to ensure that they are in line with the technical and commercial
• specifications required for the project
• Advise internal and external on issues regarding purchasing Terms & Conditions
• In charge of daily operational purchasing needs such as planning, issuing and following up on
• Resolve supply, quality, service and invoicing issues with vendors
• Evaluate supplier performance based on quality standards, delivery time & best prices and
• Ensure all the criteria are met according to the organizational requirements and expectation
• Responsible for implementing internal procurement strategies to cater to high delivery and
• short lead time requirements