Protection and Education Technical Manager

World Vision International

KEY RESPONSIBILITES:

Leadership

• Demonstrate WORLD VISION s core values, vision and mission in all aspects of the role.
• Build a team of highly committed and competent staff, ensuring cooperation and coordination among relevant staff within the Project.
• Provide leadership and direction to the overall sector and supported project.
• Create a learning environment in which staff regularly reflect, learn from mistakes and use lessons for personal growth and to revise work plans to improve ministry impact.
• Ensure that staff understand and follow the WORLD VISION child protection policy and that awareness-raising on child protection, response and incident reporting is occurring.

Project Management- Quality Implementation, Financial and Risk Management

• Coordinate with Operations Manager, Technical Programme Managers, finance, and administration staff to ensure operational systems are in place to support field activities.
• Ensure that the programme systems and staff are working together to achieve project goals with an HDP NEXUS mindset while upholding WORLD VISION and donor standards.
• Ensuring right structures, internal and external standards, staffing, resources and policies as well as all grant requirements are adhered to.
• Ensure clear understanding of project vision, goals and technical sector interventions by all project staff with the aim to achieve project goals, outcomes and outputs.
• Ensure that all terms and conditions agreed in the signed Memorandums of Understandings with donor and government departments are adhered to throughout the life of the project.
• Manage and mitigate any risks within the Project that could have financial, Human Resources (HR) or Legal consequences or negatively affect ministry or WORLD VISION reputation.
• Ensure that proper community development practices and Do No Harm practices are incorporated and upheld throughout the planning and implementation of the project.
• Support in the development of correct and complete Bill of Quantities.
• Prepare and submit procurement plans in close coordination with the team.
• Regularly check and evaluate the progress of the project.
• With support from WORLD VISION Iraq s Finance Department, assume primary responsibility for budget overview reviews and monthly financial reports.
• Ensure compliance with WORLD VISION and donor financial policies and procedures and promoting a culture of transparency and accountability.
• Ensure proper coding and budget availability of all project expenses.
• Oversee the submission of monthly cash requests for project operations.
• Collaborate with support departments to ensure contractors and creditors are paid on time.
• Review and approve expenditures and contract according to assigned levels of authority.
• In collaboration with other Technical Managers, lead the project team in planning and implementation of programmes following set WORLD VISION protection/ education and industry standards.
• Consult with all relevant staff to ensure coordinated planning and implementation of integrated interventions.
• Review reports and find key lessons and consistently apply emerging innovations, and good practices from project evaluations, field visit reports, project reports across the program, and from other NGOs and donors to new proposals.
• Develop and support partnerships and cooperation with government agencies, NGOs and private partners, financial service providers, development actors, and other strategic partners that contribute to WORLD VISION Programme outcome.
• Coordination of partner during project implementation cycle through structured and regular coordination meetings.

Personnel Management

• . Manage direct reports and provide overall project leadership in close coordination with respective operation manager.
• . Coordinate and oversee the hiring process for project staff.
• . Coordinate and implement new employee project orientations and trainings.
• Monitor staff performance and raise any issues with Human Resources if necessary.
• Initiate and perform, with support from others, staff performance appraisals.
• In coordination with P&C, keep correct employee data files and oversee completion of routine issues such as contract renewals, leave, salary adjustments.
• Develop the capacity of staff to plan, monitor and coordinate service delivery.

Monitoring, Reporting and Administration

• Ensure correct quality narrative and financial reports are sent on time according to donor and WORLD VISION requirements.
• Work closely with Program Officer in ensuring that all reports meet donor and WORLD VISION requirements.
• Track the performance of the project activities and outputs against expected results and adjust implementation processes to ensure the project is progressing towards the intended outcomes using donor and partnership standardised outcome and monitoring indicators consistent with the design and disaggregation by gender and vulnerability.
• Analyse the impact of project and promote learning by documentation of best-practices. Use this information to support decision-making processes.
• Track project progress, project expenditure against approved budgets, predict any deviations and recommend and act on relevant and required adjustments.
• Track project risk to prompt adjusts and implement the existing contingency plan.
• Travel regularly to all project sites to ensure proper implementation of project activities.
• Ensure all programming and implementation follows WORLD VISION Iraq s standard technical approaches to each sub-sector, uptakes donor, international and country-specific guidance, minimum requirements, and global best practices.
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