Property Administrator

client of Hirelabanese

1. Organization of yearly schedule for the holding of all General Assemblies of Co-owners.
2. Organizing Assemblies: schedules, logistics, convocations, minutes
3. Documenting and keeping track of all Facility Management Contracts:
Ending and Renewal of Contracts.
Insurance policies (tickle dates, renewals, conformity, filling..).
Guaranty and deposits.
4. Control over billing issuing (periods & amounts) based on contract, assembly, minutes, & any other financial decisions
5. Periodical Budget Control & Real Expenditures reports (Quarterly, Semester ). In coordination with accounting.
6. Cooperating with Accounting for Statements updates, credit notes, corrections etc
7. Follow up on all Billing & Collecting / Coordinating with Accounting & Collection Division, as well as follow up on Receivables (Aging / Open Amount) , Collection, and issuing quarterly open amount reports.
8. Follow up on fuel/generators private billing & collection
9. Supervision of new contract post-signature:
Notary fees.
Fiscal stamps.
Initial batch of billing.
Collection of Advance payment / Deposit.
Filling.
10. Follow Up & Documentation of Committee Meetings
11. Overview, Preparation & Supervision of Buildings Regulations. Events organizing & approvals in projects
12. Receiving all claims & complaints & preparing adequate answers & provide prompt, professional response and follow through regarding tenant inquiries, problems, and complaints.
13. Management Reports
14. Handling of Special Projects Special Events