Project Coordinator

SEA Ventures

Job Summary:
The Project Coordinator is responsible for planning, coordinating, and overseeing various projects, programs, and activities to ensure seamless execution and alignment with organizational goals. This role involves managing day-to-day project operations, maintaining budgets, fostering team collaboration, and ensuring high standards of professionalism and efficiency.

Key Responsibilities:

Project Planning and Coordination:

• Develop, plan, and coordinate multiple projects, programs, and activities.
• Support the planning and execution of project activities to meet goals and timelines.
• Coordinate the day-to-day operations of assigned projects, ensuring smooth workflows and addressing any challenges.
• Track project budgets and expenditures, maintaining accurate financial records.
• Assist in updating and maintaining project files, plans, budgets, and policies.
• Support growth and development of the organization s project portfolio.

Communication and Collaboration:

• Manage project communications effectively through in-person meetings, phone calls, media relations, and social media platforms.
• Foster positive relationships within the team and with external stakeholders.
• Schedule and organize meetings, events, and trainings while maintaining detailed agendas.
• Represent the company on internal and external committees, ensuring effective communication of project progress.
• Prepare and submit project proposals and reports, highlighting outcomes and future plans.

Administrative and Reporting:

• Maintain updated project records and track milestones.
• Prepare and manage paperwork, materials, and logistics related to project activities.
• Ensure proper use of technology for project operations (e.g., classroom setup, video conferencing, and presentations).
• Compile and analyze data collected during projects to create actionable reports.

Publicity and Representation:

• Promote company functions and projects through strategic communication and publicity efforts.
• Send training proposals to clients, negotiate terms, and finalize agreements.
• Develop and manage contracts for training, events, and other related activities.
• Attend meetings and events representing the company to build relationships and expand networks.

Flexibility and Support:

• Be prepared to accommodate after-hours commitments, including evenings and weekends when necessary.
• Travel as required for project activities and events.
• Provide additional support as needed, ensuring the success of all company initiatives.

Technology and Operational Efficiency:

• Oversee the proper use of technology for operational purposes (e.g., audio-visual equipment, digital tools).
• Ensure seamless execution of operations such as classroom setups, video conferencing, and presentations.