Job Description

Roles & Responsibilities

Role Purpose

The Procurement Specialist plays a vital role in the sourcing and acquisition of goods to meet the commercial and operational needs of Wolfi s Sport Trading. The purpose of this role is to ensure the business has the right products, at the right time, and at the right cost, through efficient purchase planning, supplier coordination, and inventory management. This role is accountable for maintaining accurate data, optimizing procurement processes, and contributing to the overall profitability of the business by identifying cost saving opportunities and minimizing overstock or stockouts. The Procurement Specialist works cross-functionally with Sales, Warehouse, and Finance teams and plays a crucial part in supporting product availability and operational efficiency.

Responsibilities

Order Planning & Procurement Execution

Plan purchase orders based on brand wise sales and stock reports.
Generate and process purchase orders in the system, ensuring timely and accurate supplier delivery dates.
Maintain and update order plans by brand using stock and COGS tracking systems (e.g., Zoho Sheet).
Update supplier price changes and ensure accurate pricing data is reflected across systems.
Coordinate with suppliers to confirm product details, resolve discrepancies, and manage delivery timelines.

Data & Inventory Management

Run and share daily, weekly, and monthly brand wise stock and sales reports.
Generate inventory reports highlighting slow moving items, and work with the sales team to activate and sell those products.
Maintain and update product attributes in the system to ensure accurate listings.
Update minimum and maximum stock levels to support replenishment planning.
Generate new products in the system and deprecate SKUs that are no longer replenished.

Pricing & Cost Control

Update and share brand wise distribution and retail price lists with internal teams.
Monitor supplier pricing to ensure procurement remains cost effective and aligned with margin goals.
Support margin analysis and procurement related cost forecasting.

System & Process Improvement

Ensure procurement systems reflect real time, accurate data for stock, pricing, and product status.
Collaborate with finance and warehouse teams to improve accuracy, efficiency, and transparency of the purchasing cycle.
Contribute to process enhancements that improve purchasing lead times, vendor relationships, and inventory performance.

Requirements

3 5 years of experience in procurement, inventory, or supply chain management (retail/distribution experience preferred).
Strong analytical skills with the ability to interpret reports and make data driven decisions.
Proficiency in Microsoft Excel, systems, and procurement or inventory software (Zoho experience is a plus).
High attention to detail and organizational skills.
Strong negotiation and communication skills.
Based in the UAE with excellent English communication skills.
Experience in retail environments with a knowledge and an interest for cycling and fitness products is a must.

Ideal Candidate

Proactive, reliable, and thrives in a fast paced, data driven environment.
Comfortable working across departments with multiple stakeholders.
Passionate about sports, retail, or consumer products.
Detail oriented with a process improvement mindset.

Procurement Specialist wolfis

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