Job Description

Roles & Responsibilities

Description of the mission

Based in Amman, the Procurement and Contracts Manager position reports directly to the Head of Support Services (HoSS- CFT) within the Project Support Unit (PSU-USP). In addition, the position of Procurement and Contracts Manager is more broadly part of the Expertise France legal function, supervised and functionally managed by the Legal Affairs Department (LAD) and supported by the Procurement team from the Operation Direction (DO) based in Paris, France.

The PSU is made up of the procurement, logistics, finance and human resources departments needed to implement the projects, under the supervision of the Head of Support Services (HoSS – CFT)

The main task of the Procurement and Contracts Manager is to secure the legal commitments/acts entered into by the PSU and to provide his/her expertise to all PSU departments as and when required.

In liaison with the LAD and DO, with the help of his/her team and within the framework of the rules and procedures adopted by the Agency, the Procurement and Contracts Manager:

provides 1st level advice to projects on the expression of needs, contracting, procurement techniques and implementation monitoring

ensures, optimises and consolidates the programming of the procurement procedures for which he/she is responsible by drawing up Contract Awarding Plans (CAP);

organises the “procurement optimisation” of the programmed requirements for which he/she is responsible, using any useful approach (benchmarking, sourcing, establishment of a supplier base, purchasing mapping, use of any pooling mechanism, etc.)

implements all contracting and procurement procedures relating to the PSU’s own needs and its portfolio of projects, and is notably responsible for:

preparing tender documents in conjunction with technical specifiers,

publication of notices,

review of bids,

organising and supervising the assessment of applications, bids and project proposals received, in conjunction with the experts of the prescribing services,

finalising, contracting and notifying contracts,

recording contracts in the information systems

monitors the contractual performance of these contracts and makes any necessary contractual modifications (amendments, formal decisions, purchase orders, service orders, etc.).

In liaison with the LAD, Logistics from DO and the Expertise France compliance department, the Procurement and Contracts Manager must ensure that the contracts signed by the Country Director are legally compliant with the applicable French regulations (notably the French Public Procurement Code) and with all procedures and best practices defined by the Agency. He/she also complies with the internal compliance system and all measures to prevent fraud, corruption and all other forms of malpractice.

Qualifications:

Higher education in law, with a specialisation public procurement, Education in Procurement management with a legal rationale, such as Bioforce, and/or professional experience demonstrating competence in this area

Knowledge of EU and AFD donor rules is an advantage

Ability to work in a demanding, multicultural environment;

Strong capacity for autonomy, independence of mind and impartiality;

Strong capacity for work, rigour and organisation;

Perfect command of office automation tools;

Good interpersonal and teamwork skills;

Excellent analytical and report-writing skills;

Excellent written and spoken English; French and Arabic a plus.

Professional experience:

At least 5 years of experience in a similar role, as a Procurement Coordinator, Country Procurement and Contracts Manager

Team management experience;

Experience with donors (European Union / AFD) or any other technical cooperation operator

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